Full-Time Associate Director of Grants & Restricted Fund Accounting
Job Description
The Associate Director of Grants & Restricted Fund Accounting is responsible for providing management and oversight for post-award accounting, monitoring, financial reporting and compliance associated with grants and contracts, restricted and other sponsored activity, and endowment-supported funds. The Associate Director develops and implements grant and contract related policies and procedures; ensures quality customer service; assists principal investigators with their grant proposal budgets, provides oversight to ensure compliance with restricted purpose and federal, state, or foundation guidelines; and troubleshoots problems to facilitate effective reporting.
The Associate Director reports to the Assistant Vice President and Controller and interacts internally with deans, department chairs, principal investigators, department business administrators, Institutional Giving and Provost Office personnel, and externally with sponsoring agency program Directors.
The New School is strongly committed to diversity and inclusion in the workplace and particularly seeks applications from members of underrepresented groups, as well as candidates who share this commitment.
RESPONSIBILITIES
Grant and Contract Oversight
Plans, directs, monitors, and coordinates the post award financial and accounting functions for grants, contracts, subcontracts and donor sponsored activities in accordance with federal/state regulations, generally accepted accounting principles, and University policies/guidelines.
Reviews all personnel actions affecting restricted accounts and reviews all other expenditures after-the-fact to ensure appropriateness with restricted purposes and in accordance with the sponsor guidelines.
Budget Review and Development
Reviews grant and contract proposal budgets to ensure reasonableness and compliance with University and sponsoring agency guidelines. The Associate Director oversees the establishment of award budgets in Workday Finance and ensures that proper fringe benefit, overhead and cost sharing rates are utilized.
Account Analyses
Reviews account analyses to ensure activities are properly classified, identify problems, and advise the responsible person of any unusual findings; and reviews correcting journal entries as appropriate.
Reporting
Reviews interim and final financial reports required by sponsoring agencies.
Compliance
Reviews all grant, gift, and endowment-related paperwork to ensure compliance with University policies and procedures, Generally Accepted Accounting Principles (GAAP) and Uniform Guidance Auditing practices
Billing & Receivables
Oversight of grant billing and monitoring grant receivables and amounts due from federal and state departments and agencies and draws funds as appropriate.
Endowment Allocation and Spending Accounts
Assists in calculating the endowment spending allocation in accordance with University policy and apportions funds to proper endowment spending accounts.
System Maintenance and Enhancements
Oversee system accounts maintenance for all items related to the finance grants department as well as maintain position control with budget staff
Staff Supervision and Training
Supervises the grants accounting office staff
Federal Single Audit and Special Projects
Oversight of the preparation of the annual single audit supporting documentation and performs other special projects and tasks as assigned.
Preparation of the Schedule of Federal Awards (SEFA)
Federal Title IV Aid compliance oversight
MINIMUM QUALIFICATIONS
Bachelor’s degree in Accounting, Finance or Business Administration
Thorough understanding of technical accounting theory including federal regulations pertaining to Uniform guidance/single audit reporting, monitoring and auditing.
Understanding of GAAP accounting principles related to donor sponsored gifts and contracts.
Minimum of seven years of related work experience
Demonstrated leadership, human relations and effective writing, communications, interpersonal and analytical skills are needed
Knowledge of Excel, Word, and Access
Ability to adhere to University COVID-19 Policy and requirements
PREFERRED QUALIFICATIONS
Experience working with WorkDay and Eprocurement systems
Financial, sponsored projects grants administration, training, or involvement in NCURA or a similar organization
WORK MODE
Hybrid/Remote – Employees hired for this position primarily work remotely with the occasional on-campus presence required with advanced notice. Employees in this role will also be expected to use their best judgment to be on campus when necessary in order to best fulfill the responsibilities of their job descriptions.
SALARY RANGE
$95,000 – $115,000 per annum
We look forward to receiving your application!
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