Job Description

Provide a full range of support activities within the Procurement and Supply Chain team. Possess a working knowledge of Company procedures and practices as they relate to assigned responsibilities. Provide hands on support and professional feedback to Manager. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks. Individual will strive to ensure procurement best practices are followed throughout the organization. Maximize value of Unitil expenditure for internal and external customers.

Principal Accountabilities

• Provide exceptional support and service in the Procurement and Supply Chain area while meeting the needs of both internal and external stakeholders of Unitil.
• Collaborate with Supply Chain partners to develop innovative approaches and methodologies that address present and future requirements.
• Review, release, issue and expedite company Purchase Orders.
• Manage Procurement email inbox for internal customer inquiries, including vendor onboarding requests.
• Provide Contract Administration services including managing Certificates of Insurances in accordance with system policies and procedures.
• Create and maintain Service Purchase Orders throughout the year, keeping dollar amounts current and ensuring proper accounting at all times.
• Assist with strategic sourcing initiatives including preparation of Request for Quotes.
• Provides administrative services for Request for Proposals, Request for Information events, including hosting pre-bid meetings and negotiating best and final offers.
• Prepare and participate in negotiations with Supply Chain partners.
• Strong commitment to utilize continuous improvement to drive change throughout the organization and help “create the future”.
• Provides support to business units in identifying vendor risk, including Cyber Security risk.
• Prepare and present data to effectively influence stakeholders’ sponsorship and decision making.
• Identifies and improves upon work practices and processes to maximize efficiencies and effectiveness of the department and other cross boundary functional areas.
• Completion of special assignments resulting in enhancement, support, and/or resolution of present or anticipated issues affecting the quality of service delivered by Procurement and Supply Chain team. Fosters an environment and culture of workplace safety, where employee safety and well-being are an integral part of operational performance.
• Responsible for the effectiveness of departmental controls; fosters an appropriate control environment including understanding and appreciation of critical controls, control activities, controls monitoring, risk assessment, information and communication. Designs, monitors and owns control activities that are integral to internal business processes; assesses risks and implements improvements as needed.

Qualifications

• Associates degree in Business or equivalent work experience
• 3-5 years of progressively responsible experience related to Supply Chain Management or Procurement
• Experience with Vendor negotiation which achieves or exceeds stakeholder expectations.
• Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and volume.
• Project a positive and professional approach in all areas of responsibilities
• Demonstrated reliability and flexibility to manage assigned projects effectively.
• Strong analytical skills and attention to detail, working knowledge of personal computers and software including: Microsoft Office (Outlook, Word, Excel, SharePoint, and PowerPoint), database, as well as, other business applications.
• Requires excellent written and verbal communication skills.
• High degree of organizational skills, PC skills, & knowledge and be extremely detail orientated.
• May require working other than the regularly scheduled office hours
• Be available for duties during times of system emergencies

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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