Job Description

Department
Facilities CPD NSB Project Management

About the Department
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors, and visitors.

Job Summary
The job performs a range of professional activities to help manage resources and the delivery of capital projects. With moderate direction from others, follows plans to bring assets online in the most efficient and effective manner.

Responsibilities

As a member of the Facilities Services Capital Project Delivery Unit, the Assistant Project Manager (APM), will be assigned by the Executive Director for Capital Project Delivery to support specific capital project(s) under the direction of and reporting to the Assistant Director of Project Management.  The APM will provide support on all project-related activities and will take an active role in the documentation of project requirements and communications with project stakeholders. The APM will be assigned to and will assist the project management team in achieving schedule and budgetary goals of their assigned project(s).

• Participate in oversight of budgeting, scheduling, design, and construction activities under the supervision of the project management team.
• Develop and coordinate administrative support functions to insure the     timely and accurate flow of information to project constituencies, including:
  • Meeting scheduling and coordination
  • Prepare and distribute meeting minutes
  • Assist with preparation of presentations
  • Maintain issues tracking system and reporting mechanism
  • Maintain project filing and document distribution mechanism
  • Support procurement process including invoicing and change order activity
• Maintain documentation of project communications with key University stakeholders, Facilities Services constituencies, architect/engineer and other consultants, and contractors.
• Assist in leading activities including design quality control, cost estimating efforts, and construction planning and oversight.
• Assist in solicitation and evaluation of proposals for design, construction management, and other consulting services.
• Monitor schedule and financial performance of contractors, consultants, and other vendors.
• Ensure that University standards and the project’s design objectives are met by assisting in review of design documents for clarity and completeness. The APM will be expected to be familiar with and apply all applicable University of Chicago procedures and processes for project management, procurement, and financial management.
• Help to ensure that project objectives are met by:
  • Encouraging strong user group involvement
  • Ensuring communication with project stakeholders
  • Promoting effective management of external design and construction firms.
  • Monitoring projects for adherence to schedule and budget.
• Develops a commissioning and turnover plan, including managing a punch list, submitting warranties/guarantees, providing systems training, ensuring certificate of occupancy and approving final contractor pay applications.
• Project manages the construction process, including overseeing owner’s meetings, establishing and reviewing project documentation, overseeing and/or preparing monthly progress reports and managing the project budget (reconciling construction costs estimates; reviewing and negotiating all additional services requests; managing, reviewing and negotiating contractors change order requests; preparing and reviewing itemized breakdowns of additional project costs; reviewing and recommending contractors schedule of values; reviewing and approving contractor pay applications and preparing monthly budget reports).
• Performs other related work as needed.

Minimum Qualifications
Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications:

Education:

• Bachelor’s degree in engineering, project management, construction management or related field.

Experience:

• Experience in project design, construction management or similar.
• Previous experience with preparation of construction budgets and schedules.
• Previous experience of working on projects or within a project team; documenting process, procedures and/or requirements.

Technical Knowledge or Skills:

• Strong written and verbal communication skills and the ability to develop relationships with University clients and stakeholders at all levels.
• Strong interpersonal skills and the ability to collaborate with in-house and external professional, technical, and administrative support staff.
• Ability to perform within deadlines and solve problems proactively through effective planning and strong organizational skills.
• Ability to work independently and manage own workflow.
• Proficiency with MS Office software including MS PowerPoint, MS Project.
• Knowledge of Visio and AutoCAD.
• Ability to “multi-task” in a fast paced environment.
• Ability to work non-traditional work hours in order to meet deadlines.
• Ability to read and interpret construction documents is preferred.
• Basic familiarity with building design methodologies, building systems, contracting procedures, and construction practices.

Working Conditions:

• Inspecting architectural plans; keyboarding; bending; stooping to reach files; light lifting; standing; some travel may be required; physically entering a construction site (climb a ladder) and visually inspecting work in progress.

Application Documents:

• Cover Letter (required)
• Resume (required)
• List of References (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Facilities Management

Role Impact
Individual Contributor

FLSA Status
Exempt

Pay Frequency
Monthly

Scheduled Weekly Hours
40

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time.

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