This job listing has expired and may no longer be relevant!
27 Mar 2023
Temporary ASSISTANT, INDUSTRY SALES & SERVICES
Job Description
ASSISTANT, INDUSTRY SALES & SERVICES
Contract
Full-time
Industry
The Assistant, Industry Sales & Services will provide essential administrative support to the Industry team including departmental financial tracking, data entry for sales, promotional and business services as well as various industry programming initiatives.
RESPONSIBILITIES:
- Assist with submission and tracking of departmental invoices, purchase orders and cheque requests
- Oversee monthly financial reconciliation process, reviewing expense and revenue reports.
- Track departmental expenses across programming and services teams
- Coordinate Industry’s annual advertising schedule with 14+ trade magazine partners
- Schedule and organize and be onsite for the distribution of trade magazines at Industry venues during Festival
- Track and deliver creative artwork to trade partners
- Prepare materials for meetings including agendas, presentations, critical paths and meeting minutes.
- Submit content, design and web change requests
- Submit and track creative requests for industry brochures, guides and campaigns.
- Oversee the departmental general inquiry email addresses providing customer service to industry professionals.
- Log Festival film sales
- Provide administrative support for staff members as needed
- Provide research in relation to industry initiatives
- Attend weekly team meetings and contribute as needed in regards to individual tasks/portfolio
- Write a detailed post mortem
RATE OF PAY:
- $20.00/hourly
TARGET CONTRACT DATES:
- May 3-December 1, 2023
MINIMUM REQUIREMENTS:
- Post-secondary degree/diploma (in Film Studies or a related area considered an asset)
- Minimum 1 year experience in an office environment
- Excellent organizational skills and a keen eye for detail
- Precise memory for names, positions, companies and situations
- Mature personal judgment, exhibiting a high level of professionalism and diplomacy
- Able to handle difficult situations and people with tact and professionalism
- Excellent phone manner, communication fluency and interpersonal strengths
- Advanced knowledge of Microsoft Office Suite, specifically Excel, Google Suite, and relational databases (experience with Artifax considered an asset)
- Ability to work both independently and in a team environment
- Ability to work and respond well in fast-paced and high pressure environments with a flexible schedule, including evenings and weekends
- Fluency in a second language considered an asset
- This position requires being in office on a regular basis.
How to Apply
HOW TO SUBMIT & APPLICATION DEADLINE:- All applications must be submitted online through TIFF’s Career Centre.
- Please upload your cover letter and resumé as one PDF, before the deadline of April 12, 2023.
67 total views, 0 today