Posting Summary:

The Department of Human Development at Teachers College, Columbia University is seeking a candidate to fill the role of Assistant Director Academic Administration (ADAA). The position requires close collaboration and a collegial relationship with the Department of Human Development’s Director of Academic Administration (DAA) in a fast paced, professional environment.

Reporting to the DAA, the ADAA must be detail-oriented, comfortable with complexity and able to handle confidential information responsibly. The incumbent must be a team leader who can work independently with minimal direct supervision but able to report to the Director regularly and completely.

Job Summary/Basic Function:

Budget & HR Administration

• • Assist the Director in reconciling various budgets, with an emphasis on student/adjunct salary lines, including maintaining spreadsheets to track various operating expenses, preparing budget transfers, generating electronic employee transactions and listings, overseeing departmental HR onboarding processes and reviewing monthly payroll.

• • Serve as departmental HR liaison by preparing and submitting job requisitions and other employee transactions such as PAFs/ePAFs for all part time instructional staff, student and interim academic appointments.

• • Assist with the submission and reconciliation process of budget transfers, expense transfers, and late paper timesheets for all academic appointments.

• • Send out appointment letters and onboarding notices for new and continuing academic positions including but not limited to part time adjuncts, instructors, course assistants, and teaching assistants.

• • Assist with needs related to classroom and special space requests.

• • Assist in resolving Payroll related issues.

• • Serve as department proxy to approve timesheets for various interim, faculty work study, departmental work study, and part time professional staff members.

• • Manage Federal Work-Study funds, track usage and provide reports. Liaise with Financial Aid when necessary.

• • Facilitate hiring process of federal work-study and academic interim employees requested by faculty.

• • Submit required termination paperwork after each job completion.

• • Support to Department Chair

• • Assist department chair and DAA with special projects, student/course reports, student annual reviews, assist in streamlining processes.

• • Assist with outreach to department faculty regarding meetings and other special events

• • Assist with the scheduling and set up of all Department faculty meetings.

• • Help schedule, set up, and where necessary attend all special Human Development events.

• • Send out important announcements on behalf of the Department.

• • Assist with the management of Faculty Tenure and Reappointment reviews including surveys of former students.

Faculty and Programming Support:

• • In conjunction with program directors, manage student advisement and degree audit completions.

• • Work closely with program directors to develop and execute academic policies and operations.

• • Assist faculty with Admissions cycles of new students.

• • Act as Visiting Scholar Representative for Department, onboarding all new scholars for the Department.

• • Assist with all financial aid planning and distribution matters (including departmental information sessions and Prospective Student Visiting Day).

• • Collect, distribute, and organize all New Program & Course proposals.

• • Maintain and organize a variety of digital records (ex. spreadsheets, emails, electronic publications, etc.).

• • Manage and oversee the updates to faculty related news, events, and profiles on the departmental website.

• • In conjunction with Admissions and Financial Aid liaisons, provide prospective students with appropriate feedback regarding admissions processes for all departmental programs.

• • In conjunction with Admissions and Financial Aid liaisons, devise, plan, and attend possible admissions events for all departmental programs.

• • Assist with paperwork related to external grants including assisting DAA with processing of invoices, hiring forms, and special documents.

• • Assist with the financial aid and admissions process for each departmental program while meeting appropriate deadlines.

Administrative Team supervision

• • Supervise, train, and hire Academic Secretaries, departmental work study, and any additional interim or part time hires; providing them with updated projects, initiatives, and assistance where needed.

• • Supervise the course scheduling, including overseeing the updates and completions to the RAPOS system.

• • Assist with the collection of updates for the academic catalogs each year.

• • Manage and assist with the department’s website and social media administration.

• • Assist team with all departmental and special events.

• • Assist team with all student databases, outreach, and communication.

• • Address student concerns, issues, and questions.

• • Assist in the onboarding process of new lecturers and tenure track faculty.

Other duties as assigned

Minimum Qualifications:

• • Bachelor’s degree or the equivalent in education, training and experience.

• • Two years of experience in a budget and/or administrative role.

• • Experience with supervision of staff.

• • Numerical competence/confidence.

• • Strong computer skills and experience with career-related software (e.g.
    Microsoft Word, Excel, PowerPoint, Google Suite, etc.), as well as the ability to
    use web based technology.

• • Ability to efficiently maintain and prepare spreadsheets via Excel.

• • Excellent communication and writing skills with student services background.

• • Proficiency with computing technology, spreadsheet creation, and word processing.

• • Highly proficient in database development and maintenance; website and social media updating.

• • Ability to multitask efficiently.

• • Excellent oral and written communication.

• • Ability to abide by Confidentiality Agreement.

• • Familiarity with hiring administration and management.

Preferred Qualifications:

• • Familiarity with database applications (Banner, APEX, etc.).

• • Evidence of excellent organizational and communication skills.

• • Special events administration experience.

• • Course scheduling administration experience.

• • Familiarity with admissions, financial aid, and human resources.

• • Master’s Degree.

Salary Range:

$70,000 – $80,000

Competitive Compensation and Benefits

The salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Our benefits contribute significantly to the total compensation package that includes medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

If you would like to request any disability related accommodations to complete the job application or to participate in the interview process, please 

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Modality:

Hybrid