Full-Time Adminstrative Assistant II
Job Description
ADMINISTRATIVE ASSISTANT II
Position Number:
Introduction (Description of School/College/Dept/Program)
Facilities, Planning and Management is committed to promoting respect and civility in the workplace. Our staff serves as role models by practicing exemplary behaviors when working with customers, fellow faculty and staff members, students, and visitors. The mission of the department is to provide a safe, sustainable, and accessible physical environment that supports learning, research, working, living, and recreation. The organization supports the academic and strategic objectives of the University of Wisconsin-Milwaukee with commitment and pride in everything.
Job Summary
Provide administrative support for Facility Services Operations. Process work orders for campus maintenance and chargeable work in TMA , our Computerized Maintenance Management System, including web requests and phone calls. Triage campus requests and work with the trades to remedy emergency and daily requests. Assist with processing remodeling projects in TMA , our shared email, and shared filing space. Creative problem solving and innovative thinking under minimum supervision is required daily. Highly visible position with broad connection to campus community.
This position is not eligible for hybrid work and requires 100% onsite work.
Minimum Qualifications
• One year or more prior work experience in administrative office role
• Demonstrated customer service experience
• Experience using common business software and applications (email, MS Word, Excel, internet browsers, etc.)
Preferred Qualifications
• Prior work experience using TMA or another computerized maintenance management system
• Evidence of experience in a position requiring strong problem-solving skills
• Evidence of experience in a position requiring strong organizational skills
• Experience with any content management software (WordPress, etc.)
• Experience using mobile devices in a professional setting for communications including text, voice, Teams, email, etc
Application Instructions
Applicants must upload the following information for consideration:
• Cover Letter
• Resume
• 3 Professional References
Communication skills will be evaluated throughout the recruitment process.
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact
uw******@uw*.edu
or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://apptrkr.com/5564237
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