This job listing has expired and may no longer be relevant!
12 Aug 2024
Full-Time Administrative Specialist I – NEW HIGHER PAY!
Job Description
How to Apply
NCDOT is a Great Place to Work.
Don’t take our word for it. Read what our people are saying at https://bit.ly/NCDOTGreatPlaceToWork. We are the highest rated state agency for employee satisfaction on Glassdoor with nearly 300 reviews.
NEW HIGHER SALARY: $36,682 – $64,194
The Challenge
We are looking for an Administrative Specialist to join our Salisbury Construction Resident Engineering team.
In this role, you will:
- Perform office assistant tasks supporting our administrative, program, and technical operations.
- Lead project administration activities related to HiCams, data entry, certified payrolls, records reviews, iPad management, technician training, SharePoint entry, and Transportation Information Management System (TIMS) data entry.
- Scan correspondence, submittals, meeting minutes, densities, ticket books, supplemental agreements, claims, and project-related documentation.
- Distribute electronic correspondence by email to contractor and NCDOT staff.
- Check final estimate assemblies, ticket books, and pay record books for conformance with accepted standards and the Construction manual.
- Check certified payrolls against project diaries and wage interviews and notify engineering staff of discrepancies.
- Set up project files and record meeting minutes.
- Serves as our project traffic notice coordinator, providing TIMS entry and public notice announcements.
- Review and schedule classes and assessments with our Materials and Tests Unit.
- Order equipment for project inspections, sampling, and testing.
- Work with a variety of records, reports, and filing activities.
- Have considerable public contact, answering the phone and directing calls to appropriate staff.
- Process and approve time entry/payroll and invoices.
- Maintain purchase order contracts and accounts payable using our SAP online database.
- Create requisitions, travel expense vouchers, HiCams entries, TIMS entries, and perform Human Resources administration.
- Manage personnel actions and have knowledge of all related policies and procedures.
- Perform typing correspondence, filing, and handling of incoming and outgoing mail.
What You Bring
- Knowledge of general office procedures and operations of office machines.
- Computer skills in Microsoft Office (Word, Access, Excel), online databases (Beacon, SAP), and DocuSign.
- Ability to communicate effectively in written, electronic, and verbal forms, use correct grammar and spelling to compose, update, and proofread correspondence when completing forms, letters, and reports.
- Ability to maintain knowledge of current project workload assigned to the Resident Engineer’s office.
- Ability to schedule and coordinate appointments and meetings.
- Customer service experience, including resolving customer issues.
- Experience completing and/or maintaining records and reports.
- Experience interpreting and/or explaining policies, procedures, and laws.
- Ability to effectively communicate technical knowledge with Engineers, coworkers, and the public.
- Solid general math skills and significant vocabulary/grammar skills for proofreading correspondence, reports and other documents.
- Excellent composition skills, attention to detail, and consistency with data entry and correspondence.
- Ability to work in an inside environment, including being exposed to significant sitting for long periods.
- Strength to lift 25 pounds.
- Ability to safely operate a motor vehicle.
Education & Experience
- High school/GED diploma, and
- 2+ years of related administrative experience; or
- An equivalent combination of education and experience.
Questions?
Call me: Domisty Menius at (704) 630-3220.
Connect me to NCDOT Careers: https://linkedin.com/in/ncdot-careers
Show me more NCDOT jobs: https://bit.ly/NCDOTJobs
Curious? https://bit.ly/JoinNCDOT
How to Apply
You MUST apply at https://tinyurl.com/35kes4pz92 total views, 0 today