Job Description

We are looking for a Program Administrative Coordinator to join our team! Are you a dynamic individual who is eager to learn or expand on current skill sets within research administration? Do you want to work for a leading healthcare research organization that is dedicated to conducting research to improve the lives of children around the world? If this sounds like you, then we have an opportunity for you!

As an integral member of the Program in Neurosciences & Mental Health, the Program Administrative Coordinator will provide dedicated operational and administrative support to a team of world-renowned Scientists. This position will require on-site work 5 days a week. 

Here’s What You’ll Love:

• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you’ll be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World. 

Here’s What You’ll Get to Do:

Supporting your team

• Lead and coordinate all administrative tasks associated with the respective portfolio
• Lead and coordinate administrative tasks associated with Scientists’ national and international roles
• Organize & coordinate meeting schedules using judgment to reschedule or book appointments according to changing priorities and proactively collecting agenda items, establishing agendas; assembling material for distribution and preparing minute templates
• Draft email and letter correspondence as needed
• Provide assistance in hosting scientific events, meetings, conferences, and workshops as required; arranging travel, accommodations, itineraries, invitations, room bookings and set-up, audio visual, catering, collaboration with other staff/departments/external contacts, preparation of materials for event and other duties as required

• Working closely with the staff to manage lab and/or office supplies procurement including ordering and vendor/purchasing follow-ups
• Update content on Program/Division/Department websites/sharepoint
• Liaise with SickKids departments on matters as necessary

Human Resources

• Provide advanced level Human Resource support on all aspects of domestic and international recruitments, contract management, benefit and payroll information, and salary adjustments
• Perform Timekeeping duties

Finance

• Monitor and coordinate financial activities which include but are not limited to: account openings and closures, track expenses, investigate variances, reconciliations, journal entries, etc.
• Prepare monthly financial summary reports and provide recommendations as required

• Working independently with the grant accountant, participate in budget forecasting and management, year-end financial reporting to funding agencies

Grants

• Coordinate the preparation and submission of all research grant applications, including but not limited to equipment, institutional, studentship and postdoctoral fellowship applications adhering to agency and university policies, procedures, and deadlines (preparation includes researching and gathering information and preparation of curriculum vitae, Common CV, etc.)

Here’s What You’ll Need:

• Minimum three years of relevant (senior) administrative experience
• Ability to work in a fast-paced, results-oriented, dynamic environment; and work confidently under the pressure of tight deadlines
• Possesses a high level of judgment, professionalism, tact, and diplomacy in interacting with a wide variety of internal and external stakeholders
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
• Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy
• Highly proactive, persuasive, with strong interpersonal and negotiation skills
• Proficiency in gathering and collecting data
• Advanced knowledge of Microsoft Office Products – Excel; PowerPoint; Word; Access, Acrobat
• Strong financial management and accounting experience
• Excellent oral and written communication skills
• Excellent social media skills (eg twitter, contributing to websites, slack/teams/google chat)

Desired Skills/Experience:

• Project Management Professional (PMP) designation or equivalent is an asset
• Prior experience in an academic and/or health care setting preferred
• Knowledge of research funding opportunities, eligibility criteria, budget management, and required elements for grant applications would be an asset
• Experience utilizing data to compile reports and write documentation
• Experience with WordPress would be an asset
• Creative, self-motivated, and ability to demonstrate a high level of initiative

Employment Type: Full-Time Permanent (1.0 FTE) with full benefits and pension

How to Apply

Job Types: Full-Time. Salaries: Not Disclosed.

82 total views, 0 today

Apply for this Job