Job Description

Administrative Assistant V

Lake Washington Institute of Technology

Salary: $4,064.00 – $4,568.00 Monthly

Job Type: Full-Time Permanent

Job Number: 24C046

Location: Kirkland, WA

Department:

Closing: 6/23/2024 11:59 PM Pacific

SUMMARY OF RESPONSIBILITIES

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers https://www.lwtech.edu/academics/bachelors/, https://www.lwtech.edu/academics/associate-degrees/, and https://www.lwtech.edu/academics/certificates/ in https://www.lwtech.edu/academics/programs-a-z/, including STEM-focused programs in Science, Technology, Engineering and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.https://www.lwtech.edu/about/our-story/mission/LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

Summary of Responsibilities

Perform a variety of complex duties to relieve second line manager of technical and routine administrative detail. Perform advanced office support duties in line with modern office support procedures and practices, department and college procedures and supervisor instruction. Handle a broad scope of confidential information. Apply full working knowledge of specialized functional area and advanced administrative office support practices to independently perform regular and routine work activities. Resolve problems by using established policies and procedures. May be responsible for the activities of the entire administrative office support function within the assigned area. This position will serve areas within School of Health Sciences and other program areas as needed.

ESSENTIAL FUNCTIONS

• Perform a variety of administrative tasks to support School of Health Sciences employees including course schedule data entry, document workflow tasks, project tracking, processing forms, records retention, and more

• Prepare agendas and attend meetings; take, transcribe, and distribute minutes

• Maintain supervisor’s calendar and others to which assigned; make appointments; arrange and coordinate meetings

• Provide high level of quality customer service; maintain confidentiality and use tact and discretion

• Greet and escort visitors; receive and respond to inquiries and complaints tactfully and constructively; research and compile required information for response

• Screen phone calls, mail, email, visits, inquiries and other relevant matters; independently answer routine matters and refer others to appropriate persons

• Perform complex word processing tasks; create and proofread appropriate written

• Communications; use complex spreadsheet functions and databases to develop and maintain records and reports

• Develop office procedures, routines, priorities and filing systems; handle multiple projects and meet deadlines

• Compile data from a variety of sources and prepare reports as directed; maintain appropriate records to monitor funded programs

• Maintain, monitor, and evaluate records and reports; completes or processes requisitions, invoices and payroll timesheets; order supplies

• Serve as point of coordination as authorized in inter-department, college, and public matters

• Plan, direct, and monitor work of subordinate staff as assigned; may take part in interview process for new employees or candidates for promotion and make effective recommendations

• Other related duties of similar scope and complexity

• Regular and satisfactory attendance and punctuality

QUALIFICATIONS

• High school diploma or equivalent required; associate’s degree or higher preferred

• Two years of related work experience; knowledge of current administrative office procedures to thoroughly and accurately perform the full scope of responsibility within the assigned department as listed above

• Excellent written and verbal communication and customer service skills; demonstrated ability to communicate with the general public in a courteous, helpful and clearly understood manner; ability to work with diverse populations

• Strong organization skills; detail-oriented; ability to move from one task to another effectively and prioritize time and duties efficiently and work with limited supervision

• Demonstrated ability to use tact and discretion; ability to maintain confidentiality of information including personnel records, evaluations, budgets, and other related matters

• Knowledge of Microsoft Office and Applications, Zoom, related software applications, and standard office equipment; knowledge of proper English grammar, usage, and spelling; keyboarding speed of at least 50 wpm; demonstrated ability to adapt to new technology

• Experience with CTC Link or similar enterprise software application preferred

SUPPLEMENTAL INFORMATION

Compensation & Work Schedule This is a union covered position. As defined by the current classified bargained agreement, newly hired employees shall be placed between Step C $4,064 and Step F $4,568 of the salary schedule in Appendix A of the Classified Union Bargaining Agreement. Employees hired with an associate degree will be placed at minimum of step D. Employees hired with a bachelor’s or master’s degree will be placed at minimum of step E. Ongoing (Step G – Step M ) step advancement is defined by the classified bargained agreement. Salary placement for current classified employees is per the classified bargained agreement. This position works 40 hours per week. Working hours may vary but are typically between the hours of 9:00am to 6:00pm Monday through Friday; schedule to be determined by the supervisor. This is a union-covered position.The Classified Bargained Agreement and Appendix can be found https://www.lwtech.edu/about/human-resources/contracts/. Required Online Application Materials

• Online application

• Current resume

• Cover letter

• Contact information for three(3) professional references

• Responses to the supplemental questions included in the online application process

Conditions of Employment

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checks

Physical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability Accommodation LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility VerificationIf you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to workEEO StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery StatementNotice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034. Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. CORRECTIONS OR EXTENDED NOTICES

To apply, please visit https://apptrkr.com/5296496

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