Job Description

Who we are: Groups360 is a marketplace enabling more efficient commerce in group travel. Through its innovative technology, Groups360 reduces cost and complexity for both suppliers and consumers of group meeting services. This innovative, high-growth company seeks individuals with a team orientation, high work ethic and passion for solving customer obstacles.

Why you want to work for us: Groups360 strives to be an employer of choice, we offer competitive salaries, uncapped potential and we contribute to the cost of the fantastic benefit We offer: Medical, Dental & Vision, HSA/FSA, Commuter Benefits, EAP and online discounts to a variety of goods and services, including identity theft protection, pet health insurance, travel, electronics, gifts, household needs and more!

We are looking for: Go-getters! People ready to move fast, be a part of something special! Are you a self-driven individual that likes to step up and take the reins of their respective position on a team? Do you like to make a difference? Would you like an opportunity that allows you to put your stamp on things? Do you like to know that you are on a team that values your contribution? Do you like knowing that you are appreciated and recognized for your individual contributions to the team? If you answered yes to the above questions, we would love to speak with you further about a career changing opportunity for the position outlined below.

The role: We are looking for an experienced Administrative Assistant to support our Technology and Product Leadership Team. This position requires the ability perform a variety of administrative tasks, ensuring day-to-day office operations run smoothly. This position requires excellent verbal and written communication skills, attention to detail, and strong organization skills with a problem-solving attitude.

What you will do:  

• Provide overall administrative support to senior product and technology leadership team.

• Partner closely with the product and technology leadership team to ensure key deliverables are met.
• Prepare and manage expenses reports, departmental budgets, technology and product metrics and reports.
• Create and manage department calendars and appointment schedules.
• Manage travel and accommodations.
• Create and manage meetings, agendas, presentations, minutes, and provide general support to visitors.

• Research, prioritize, assist and follow up on special issues and concerns addressed to the Product & Technology leadership team.
• Provide a bridge for smooth communication between the Product and Technology Departments, internal and external stakeholders.
• Manages a variety of special projects for the product and technology leadership team.
• Work with confidential materials, upholding a strict level of confidentiality.
• Performs other duties as assigned.

Education and experience: 

• Bachelor’s degree or equivalent experience required.
• 5 + years’ experience providing executive admin support, project management or related work required.
• Experience reconciling budgets, tracking expenses and providing timely updates on tracking reports.

• Must be responsive and work with a sense of urgency.

Additional eligibility qualifications:  

• Excellent verbal, written and group communication and presentation skills; ability to utilize communication skills to effectively influence across functions and business units as well as across different leadership levels.
• Excellent organizational & analytical skills and ability to multi-task in a fast-paced environment.

• Results-driven and execution-oriented personality, ready to take ownership and get results.
• Strong empathy for customers and a passion for revenue and growth.
• Proficiency in Microsoft Office 365 Suite: Word, Excel, PowerPoint, Project, SharePoint.
• Other qualifications as required.

Core Business Hours: 8:00 a.m. to 5:00 p.m. M-F, HYBRID; these hours may vary depending upon your position and work requirements.

Status: Full-Time

Location: Brentwood, TN – Hybrid (3 days in-office, 2 days remote)

(Company will not sponsor C2C or work-related Visas)

Groups360 is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administrative, assistant, Nashville, product, and Technology. Salaries: Not Disclosed.

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