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9 Jul 2024
Full-Time Administrative Assistant – Philanthropy
Job Description
Provides administrative support to increase the productivity, efficiency and effectiveness of Cascade PBS’s philanthropy department to reach more people, build a great organization and inspire a smarter world while demonstrating Cascade PBS’s values of integrity, community, innovation and diversity.
Hourly Rate: $25.96 – $28.36
Cascade PBS offers competitive benefits to team members working 20 hours or more a week.
Benefits include:
- 11 paid holidays
- 1 personal holiday
- 4 weeks of Paid Time Off (PTO) to start.
- Half-day Fridays during Summer
- Company-matched 401(k) Retirement Plan that is fully vested immediately.
- Employee Assistance Program (EAP)
- Medical
- Dental
- Vision
KEY RESPONSIBILITIES/DUTIES
- Provide administrative support of a highly responsible, complex, confidential, detailed and time-sensitive nature to the VP of Philanthropy
- Arrange appointments, manage calendar, coordinate schedules for meetings, visitors, and events; and arrange travel. Submit monthly reimbursement forms
- Coordinate Philanthropy Department all-staff meetings, Board of Director Development activities, and Philanthropy management team meetings
- Exercise judgment and communicate in a manner reflecting station policies and style of the VP of Philanthropy
- Support the work of the Board Development Committee as directed. This could range from scheduling and setting up meetings, to taking minutes etc.
- Carry out research and special projects related to identifying funding sources and engaging the board and donors as assigned
- Maintain sensitive donor information in Salesforce system
- On a daily basis, perform major gift entry into ROI create acknowledgement letters for major giving
- Create and maintain dashboards, pull reports, mailing lists, and create campaigns on an on-going basis for annual major gift fund raising efforts
- Work with Director of Major Giving on timing and execution of monthly major giving solicitations
- Provide monthly support to maintain and regularly assess data accuracy to avoid duplicates, data entry errors and ensure consistency in donor records.
- Provide back-up assistance to the CEO, CFO, & VP of Human Resources, Executive Assistant in their absence to assist with logistics for Cascade Public Media board meetings, All-Staff Meetings, or other station-wide events
- Follow up on action items and issues from meetings and committees as needed
- May assist other Philanthropy department directors with expense reports, complicated meeting scheduling, or timecard approvals if requested and time permitting.
- Pull reports for Events team, including invitations and solicitations within a timely manner
- Event logistics and support event coordination as needed by Events team
- Request, track, and obtain reports from staff as needed to meet reporting requirements and ensure proper internal tracking of awarded grants.
- Work with contract grant writer and VP of Philanthropy to ensure applications and reports are submitted in a timely manner through the appropriate mechanisms.
- Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of the Cascade PBS.
- Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
REQUIRED SKILLS/ABILITIES
- High proficiency in MS Outlook and Office Suite, especially Word; commitment to on-going technical skill development as relates to position
- Excellent interpersonal communication skills
- Adept at working both independently and collaboratively to accomplish goals and objectives within deadlines
EDUCATION AND EXPERIENCE
- Bachelor’s Degree or commensurate administrative assistance experience
- Two years’ experience in general office responsibilities and procedures required
- ROI CRM Experience preferred
PHYSICAL REQUIREMENTS
- Ability to support and anticipate needs of fast-paced, executive leadership and operations
- Ability to regularly type on a keyboard
- Ability to view data on a computer screen for long periods of time
- Ability to regularly type on a keyboard
- Ability to sit or stand for extended periods
The hiring process for this role will include a phone screen and a virtual or in-person panel interview. In some instances, additional panel interviews may take place. If you need reasonable accommodation during the job application or interview process, please contact us at
jo**@kc***.org
.
How to Apply
To apply, click on the link below. Administrative Assistant - Philanthropy | Cascade Public Media40 total views, 0 today