Job Description

• Prepare and distribute agendas and minutes and assist in preparing meeting materials 
• Schedule meetings with internal and external contacts  
• Arrange attendance at conferences, workshops and seminars  
• Maintain and update stakeholder management databases, attendance lists, external contacts and distribution lists 
• Coordinate with internal and external contacts to schedule meetings, secure approvals and collect information 
• Assist in preparing reports and presentations  
• Input reports into Council meeting management software (eScribe) and assist in managing report workflow and approvals 
• Edit, format and quality check professional quality memos, reports, presentations and communication according to regional standards 

• Purchase office supplies and equipment and arrange for repairs as needed 
• Order and maintain inventory for supplies 
• Process purchasing card transactions, requisitions, express purchase orders and other procurement activities. Facilitate approvals as required. 
• Absence and time management system maintenance which includes tracking staff absences, vacations and provides monthly lieu time/maximum vacation reports using the HRMS Software  
• Receive, sort and distribute incoming correspondence; take appropriate action  
• Support Calendar Management (Manager and Committees)  
• Assist with onboarding of new hires and arrange for the required technology, supplies, building access and other onboarding tasks 
• Prepare employee job data forms  
• Make appropriate recommendations to improve administrative processes  
• Participate in committees as required  
• Maintain and update filing systems and records management systems including regular archiving  
• Verify calculation on expense claims, invoices, cheque requests, and recurring monthly charges; Complete monthly revenue and expenditure statements; Process invoices including investigating discrepancies when required 
• Provide back-up assistance to the Strategic Policy and Performance Division as needed 
• Other duties as assigned

What the role requires:  

• Post secondary administrative studies program or comparable program plus a minimum of three years relevant experience or an equivalent combination of experience and education  
• Advanced knowledge of MS applications, especially MS Word, Excel, PowerPoint and Teams  

Skills/Abilities:  

• Excellent verbal communication skills to interact effectively with clients at all levels  
• Strong organizational and effective and efficient time management skills  
• Detail-oriented and strong writing skills 

• Efficient customer orientation must be a strong value of the candidate  
• Effective team player  
• Proven ability to problem-solve and be pro-active  
• Ability to work in a self-directed manner within a collaborative team environment  
• Ability to deal with shifting/changing priorities 
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias 

Nice to have:   

• Knowledge of the Health Department’s structure, programs and services would be an asset 

Perks @ Peel and why you will love working for us:  

• Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)  
• Automatic enrolment into OMERS pension plan 
• Accrue Vacation on a monthly basis starting at 3 weeks per annum  
• 3 Paid personal days and floating holidays  
• Flexible hours supporting your wellness and wellbeing 
• Annual performance review and merit increases based on performance  
• Supportive leadership and a culture of respect and inclusion  

Work Mode & Job Location:  

In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 7120 Hurontario Street, Mississauga worksite.  The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.   

Hours of Work:  35 hours per week 

 
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.     

Interview: Our recruitment process will be completed with video conference technology.   

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.  

If this opportunity matches your qualifications and experience, please apply on-line.

How to Apply

Job Categories: Equal Opportunities. Job Types: Temporary. Salaries: 40,000 - 60,000.

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