Full-Time Administrative Assistant I, EXCEL (Grant Funded)
Job Description
Administrative Assistant I, EXCEL (Grant Funded)
Department Summary:
Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.
Our commitment to diversity, equity, and inclusion is reflected in our https://www.bridgew.edu/bsuvalues, which ensure that all students are supported and succeed.
Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.
The EXCEL (Extraordinary Expectations for Career, Education and Life) Program at Bridgewater State University (BSU) is a fully inclusive postsecondary program for individuals with intellectual and/or developmental disabilities. Students in the EXCEL program shares the same experiences as their college peers in the areas of academics, socialization, professional development, and independent living. Students become more independent and actively engaged in creating and living their lives.
Position Summary:
The BSU EXCEL Administrative Assistant works with the BSU Excel Director and EXCEL Office Manager to be a contact between all parties involved with the EXCEL Partnership School District Officials, school district teachers, paraprofessionals, families, and students. The administrative assistant also promotes the growth of the BSU EXCEL Partnership and BSU EXCEL Partnership Resident Life program and implementation.
SUPERVISION RECEIVED: Reports to the Executive Director and Office Manager
Full-time, AFSCME position
Monday-Friday, 8:45 AM- 5:00 PMSaturdays and Sundays as days off(subject to change)
This position is grant funded through August 31, 2024. The terms of this appointment are based on appropriate funding from the grant.
This is an AFSCME unit position and is subject to the terms of that union agreement.
We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.
Position Type: AFSCME Classified
Essential Duties:
• Correspond with current and prospective partnership school districts who have applied to send students to the BSU EXCEL Partnership Program and Transitions@Bridgewater.
• Correspond with Partnership Program families and Partnership Residence Life families for Partnership-Leadership-team meetings as needed.
• Promote the growth and implementation of BSU EXCEL Partnership program with districts and families.
• Support Inclusive Student Life Coordinator in event planning for commuter and resident life students
• Make any updates to the EXCEL Contact Lists that are needed on OneDrive
• Assist with sending out notices and program updates to students, district partners and families
• Assist with responding to incoming inquiry emails from potential students/families
• Aid in the outreach to new K-12 schools and 22 plus serving community organizations to grow residence life,
• Meet the administrative needs of students in the Residence Life program
• Assist the office manager in daily tasks to create an equitable work load in serving both EXCEL Partnership
• Assist with the electronic filing of new incoming EXCEL applications
• Assist with sending communications to students regarding courses for the second semester
• Assist with partnership invoicing
• Course Registration for students
• Perform other duties as requested
Required Qualifications:
We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply if you believe you have a combination of education and experience to meet the qualifications described.
Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.
I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
• Continued commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to exercise discretion in handling confidential information.
• Ability to follow written and oral instructions.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain harmonious relationships with staff and students with diverse backgrounds and experiences.
Preferred Qualifications:
Work Environment:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcm.maxient.com%2Freportingform.php%3FBridgewaterStateUniv%26layout_id%3D18&data=04%7C01%7CHRICHARDSGAY%40bridgew.edu%7Cae02968cb954465a33ee08d97c70c24d%7C48ec3bf8d1654eabbbeef8d5307f46e1%7C0%7C0%7C637677645998136535%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EVfCi7aR57zPQiGhKaSVgRxnTXX5NBrxzf4N1lS3VfQ%3D&reserved=0
Special Conditions for Eligibility:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
This position is not eligible for H-1B sponsorship.
Salary Range: $ 1,969.30 bi-weekly (Grade 15 – Step 1)
Posting Number: S01072P
Open Date: 02/01/2024
Close Date: 2/11/2024
Open Until Filled: No
Special Instructions to Applicants:
Please note the following information is required to complete your application for this position:
a minimum of one (1) employment history entry.
a minimum of three (3) professional reference entries.
To apply, visit https://apptrkr.com/4996664
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
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How to Apply
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