Full-Time Administrative Assistant I – Economics Department and Criminal Justice Department
Job Description
Administrative Assistant I – Economics Department and Criminal Justice Department
Department Summary:
Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.
Our commitment to diversity, equity, and inclusion is reflected in our https://www.bridgew.edu/bsuvalues, which ensure that all students are supported and succeed.
Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.
The Economics Department consists of four faculty members and enrolls approximately 60 majors. The Criminal Justice Department has undergraduate and graduate programs, 16 faculty, one administrative assistant and approximately 850 students. In the Criminal Justice Department the administrative assistant will report to the chair. In the Economics Department the administrative assistant will report to the chair.
Position Summary:
The Administrative Assistant I will serve as the initial contact for internal and external clients, responding to inquiries via phone, in person and email; administrative matters regarding academic affairs, student needs, faculty concerns, and budget/scheduling issues. The Administrative Assistant presents a positive, professional, knowledgeable and accessible representation of the department. This is a shared position with 50% assignment to the Criminal Justice Department and 50% to the Economics Department. Supervision will be provided by the Economics chair and the Criminal Justice chair.This is a full-time, 12-month, AFSCME and is subject to the terms of that unit agreement.
Tour of Duty: 8:45 a.m. – 5:00 p.m.
Monday through Friday
(Saturdays and Sundays as days off)*
Position Type: AFSCME Classified
Essential Duties:
When you join the team at Bridgewater State University, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students, alumni, and community partners.
• Respond to office inquiries, via phone, in person or email.
• Assist Department Chairpersons and Faculty with verification and data entering of course schedules.
• Assist the Department Chairpersons with the organization and facilitation of major department events.
• Coordinate departmental events by reserving required facilities, taking RSVPs, ordering food and beverage items, and notifying appropriate individuals of dates, times and locations.
• Coordinate monthly department meetings, record minutes, and prepare necessary materials.
• Monitor and maintain budget for travel and professional development.
• Monitor usage, reconcile charges, and maintain appropriate records for department procurement card.
• Update and maintain the Department web page and social media platforms.
• Maintain inventory of office supplies and order supplies as needed.
• Maintain department files and information databases.
Required Qualifications:
We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
• Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:
• An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
• An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to follow written and oral instructions; good written/oral communication skills.
• Knowledge of general office procedures.
• Ability to exercise sound judgment.
• Ability to work independently.
• Ability to gather information through questioning individuals and by examining records and documents.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to exercise discretion in handling confidential information.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others; ability to work effectively in a team environment as well as independently.
State Job Specifications are available in the Human Resources Office or on the Human Resources website -www.bridgew.edu/hr.
Preferred Qualifications:
• Exceptional organizational and follow through skills.
• Proficiency with a variety of software platforms including the MS Office Suite, Banner, Blackboard, InfoBear, or equivalent systems and social media platforms.
• Ability to work with spreadsheets.
• Strong customer service skills.
• Proven ability to use available software for record keeping, document preparation and reporting.
• Strong written and oral communication skills.
• Ability to maintain appropriate timelines for assignment to two departments.
• High level of attention to detail.
• Ability to effectively manage competing responsibilities and multiple projects.
• Ability to effectively prioritize completion of short and long term projects.
• Experience in working in a higher education setting.
• Ability to work in a fast paced, multiple priority environment.
Work Environment:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18
Special Conditions for Eligibility:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
This position is not eligible for H-1B sponsorship.
Salary Range: $1,820.73 bi-weekly (Grade 15 Step 1)
Posting Number: S01033P
Open Date: 10/18/2023
Close Date: 10/29/2023
Open Until Filled: No
Special Instructions to Applicants:
Please note the following information is required to complete your application for this position: *a minimum of one (1) employment history entry. *a minimum of three (3) professional reference entries.
To apply, visit https://apptrkr.com/4725481
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
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How to Apply
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