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18 Jan 2024

Full-Time Administrative Assistant – Aviation Team!

NCDOT Aviation – Posted by Dan –  Raleigh, North Carolina, United States

Job Description

How to Apply
You MUST apply at http://tinyurl.com/yc5r77v4  by Jan 24.
NCDOT is a Great Place to Work.
Don’t take our word for it. Read what our people are saying at https://bit.ly/NCDOTGreatPlaceToWork. We are the highest rated state agency for employee satisfaction on Glassdoor with 270+ reviews.
NEW HIGHER SALARY: $36,682 – $64,194
 
The Challenge
We are looking for an Administrative Specialist to join our Aviation team that promotes the economic well-being of North Carolina by developing a safe and robust air transportation system. Our team drives aerospace development, state and federal airport development grant programs, unmanned aircraft systems safety and use, aviation safety education and training, and air transportation.
 
In this role, you will:
    • Be the lead admin for our Aviation Deputy Director.
    • Provide overall administrative support and assistance to the Deputy Director and Airport Development staff.
    • Perform administration, reporting, database use and analysis, calendar management, work processing, public contact, incoming mail, and record keeping duties requiring independent initiative and program knowledge.
    • Establish and manage files and databases.
    • Organize information flow for excellent customer service and staff usage.
    • Handle and properly route inquiries.
    • Use your tact and discretion handling public information.
    • Serve as backup to several other roles.
    • Build and maintain effective professional relationships consistent with those of the Deputy Director and staff, including County and City Commissioners, Airport Managers, Consulting Engineers, NCDOT Secretary’s Office, Board of Transportation members, Federal Aviation Administration, and NC Airports Association.
    • Establish and maintain relationships with officials and staff members at the highest levels of state, local, and federal governments and industry.
    • Independently coordinate and schedule meetings for the Deputy Director and other staff members.
    • Coordinate and develop meeting agenda and take/distribute meeting minutes.
 
What You Bring
    • Strong computer skills in Microsoft Office (especially Word, Excel, PowerPoint, & Outlook), online databases such as SAP, PeopleAdmin (HRIS), & NEOGOV (Applicant Tracking Systems), etc.
    • Experience completing/maintaining records and reports.
    • Experience coordinating and preparing meeting agendas, presentations, travel arrangements, and travel expenses.  
    • Experience providing administrative assistance and support in the daily operations of managing and directing operations, programs, and activities.
    • Considerable knowledge of office management best practices, techniques, and technologies.
    • Ability to develop detailed knowledge of NCDOT Aviation operations.
 
Education & Experience
    • High school/GED diploma, and
    • 2+ years of related administrative experience; or
    • An equivalent combination of education and experience.
 
Questions?
Call me: Phagan Hudson at 919-707-4466.
Connect to NCDOT Careers: https://linkedin.com/in/ncdot-careers
Explore more NCDOT jobs: https://bit.ly/NCDOTJobs
 
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How to Apply

You MUST apply at http://tinyurl.com/yc5r77v4

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Admin, administrative, Award Winning, Government, great place to work, Living Wage Employer, ncdot, office, Public Sector, and Veteran Friendly. Salaries: 60,000 - 80,000.

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