Job Description

WSLCB Vision
Safe communities for Washington State.

Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.  

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.

It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

The WSLCB Information Technology Services Division is announcing an exciting opportunity for an Administrative Assistant 5 position in Olympia, WA. This position reports to the Chief Information Officer (CIO) in the WSLCB’s Information Technology Services Division. The position serves and complements the WSLCB’s mission and goals by providing executive level support for IT strategic planning, risk assessment, sustainability planning, policy development, budget development, vendor management and customer communication efforts. In this role, you will serve as the IT records coordinator, and will be independently responsible for the division’s compliance with state and agency policies, rules and laws. In addition, you will independently lead division special projects that directly or indirectly contribute to the achievement of the WSLCB and ITSD Mission. You will also manage the CIO’s schedule, division administrative operations, and relationships with internal customers.

If you have an interest in an administrative position that promotes effective and efficient division management and operations, uses independent judgment and work prioritization skills in a high-pressure environment, while simultaneously managing various division interests and issues, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

Duties

Some of the duties you will perform are:

• Maintain regular, productive communication with the division director, manage division director’s schedule, ensuring that meetings are prioritized in accordance with division objectives and that there is adequate time for the director to complete assigned work and meet regularly with staff.
• Track division and director’s assignments, deliverables and due dates, tracking work activities to ensure timely delivery and completion.
• Prepare correspondence, documents, forms, timesheets, expense reports, and other forms/documents.
• Assist in the coordination and preparation of Results Washington/Results LCB. Conduct research and collect needed data, prepare reports and slides, present when needed.
• Represent the division in matters pertaining to administrative operations and policies. Represent the division on the Agency Lead Support Team.
• Establish, document and communicate administrative procedures; interpret and apply administrative policies to the work of the division; coordinate division policy and procedure development and review process.
• Collect and submit division supply order, track supplies, process for payment; coordinate travel and motor pool use for division staff.
• Maintain the confidentiality of all performance management and corrective actions for which you provide support.
• Track the timely completion of division Position Description Forms (PDFs), Performance Development Plans (PDPs) and Evaluations.
• Manage division employee onboarding, transfer and off-payroll processes in accordance with division and agency standards. Proactively maintain the division’s organizational chart.
• Review the charge reports for accuracy, ensuring that management team members review and are aware of payroll charges.
• Track and monitor all training requests, ensure compliance with core training requirements and provide reports regarding the status.
• Serve as division’s LMS point of contact; liaise with the WSLCB Training Coordinator to investigate and resolve training record discrepancies.
• Participate in agency and division strategic planning process.
• Serve as division subject matter expert on records retention and destruction.

Qualifications

Required Qualifications:

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1: 

Seven (7) years of administrative experience or supervisory experience (in a clerical or office setting)

AND 

Demonstrable experience or knowledge in:

• Proficient in Microsoft Office suite including Outlook, Word, Excel and PowerPoint.

• Working level knowledge of State government organization and administrative procedures.
• Working level knowledge of office methods and procedures.
• Working level knowledge of State and agency functional and personnel policies.
• Working level knowledge of research standards and investigative skills.
• Working level knowledge of records retention policies and standards.
• Working level knowledge of project management principles and ability to apply them to reach measured and expected outcomes.
• Working level knowledge of Microsoft Visio.
• Working level knowledge of Microsoft SharePoint.

Option 2: 

An Associate’s degree in business administration, public administration or closely allied field

AND

Five (5) years of professional experience as listed above.

Option 3: 

A Bachelor’s degree in business administration, public administration or closely allied field

AND

Three (3) years of professional experience as listed above.

Option 4: 

A Master’s degree or above in business administration, public administration or closely allied field

AND

One (1) year of professional experience as listed above.

Preferred/Desired Qualifications:

• Working level knowledge of Information Technology operations.
• Working level knowledge of Washington State budget development.
• Working level knowledge of Washington State legislative and rule processes.
• Working level knowledge of delegated purchase authority and invoice processes.
• Working knowledge of stakeholder engagement strategies.
• Working level knowledge of Lean Six Sigma.

Supplemental Information

1. Completed online application.
2. Current Resume.
3. Letter of Interest describing how you meet the specific qualifications for the position.
4. Three professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the “work experience” section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email 

hr****@lc*.gov











 or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

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