Job Description

UpSpiral Leadership Administrative Assistant

ABOUT UPSPIRAL LEADERSHIP

In 2016, we started UpSpiral Leadership with a dream for a better future. With constant change, uncertainty and division in the world, many people are struggling to truly connect, creatively solve problems and see challenges as opportunities. Fear, stress and mistrust were limiting, and continue to limit, possibilities for success and our collective potential.

With our diverse expertise in Employee Relations, Talent & Leadership Development, Organizational Psychology and Succession Planning, we joined together with a common purpose: to develop leaders at all levels to think bigger, act bolder and collaborate better to create positive change, even when it’s hard. 

We work with fast-growing, forward-thinking businesses whose team members have strong technical competence but struggle with change, conflict, and collaborating across silos and differences. Our clients share our vision and values, and are committed to co-creating positive change. 

At UpSpiral Leadership, we believe that every person deserves to thrive and that all of us are hurt when any of us is limited. We continually celebrate diversity because we believe that our differences are our strengths and that each of us is uniquely made for exactly what the world needs. We believe in empowering individuals to lead from where they are; we are an equal opportunity employer. Come as you are. 

JOB SUMMARY/OVERVIEW: 

UpSpiral Leadership is looking for an Administrative Assistant to lend a hand in our leadership development firm’s daily/weekly administrative functions. This role presents an opportunity to be an integral part of the Operations team of this small but growing women-owned business. 

As the UpSpiral Leadership Administrative Assistant, you will be responsible for scheduling of internal and external engagements, copy-editing learning and marketing materials, and other administrative tasks as needed. Some examples are below:

• Manage Master Calendar of engagements and support all internal calendars
• Process support for before, during and after program communication and coordination
• Send calendar invitations to clients for meetings and custom designed programs, and to participants of our internal signature system program
• Collaborate with our Design team to edit for grammatical errors and formatting within PowerPoint slides, Participant Playbooks, Agendas, and other materials for distribution
• Assist with pre-and-post-learning survey design, management, implementation, and analysis as directed by Design team
• Draft and send client meeting agendas
• Draft invoices 
• Assist with program announcements and communication via our e-learning platform
• Other tasks and projects as assigned 

LIST OF ESSENTIAL RESPONSIBILITIES & EXPERTISE: 

Organization:

• Intrinsic motivation to keep self and others on task and prepared
• Curiosity to learn more about our organization, the services we offer, and to understand the unique needs of each of our clients

Strategy:

• Genuine interest in learning about the voice and mission of our organization and becoming part of that voice as we grow/evolve
• Passion for dreaming about a better future and for developing the bold outcomes as well as courageous moves to get there
• Desire for being a contributor to UpSpiral Leadership strategy discussions and owning specific, delegated tasks within the organization

Team & Client Relationships:

• Propensity to promote high levels of effectiveness with our internal UpSpiral team, naturally showing care and support for all members of our team and our clients, honoring the Ubuntu spirit of “I am because we are”

JOB REQUIREMENTS AND QUALIFICATIONS: 

Education/Experience: Minimum 2 years related experience

Other Knowledge, Skills and Capabilities: 

• Internally driven to proactively take the initiative for setting goals and for creatively achieving them 
• Enjoys rising above obstacles, pivots easily with changing circumstances and remains optimistic even when it’s hard 
• Excellent verbal and written communication skills 
• Demonstrated commitment to high professional ethical standards and a diverse workplace 
• Outstanding talent in relation to organization, planning and follow up 
• Ability to use technology, common software and web applications
• Is other-centered; has a contagious desire to change the world for others, with others 

WORK ENVIRONMENT & TRAVEL:

Work remotely from home or other location that is suitable for professional business interactions.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administrative assistant and leadership development. Salaries: Not Disclosed.

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