Job Description

WSLCB Vision
Safe communities for Washington State.

Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.

** Please Note: This non-permanent position is expected to last about 12 months **    This position is currently eligible to telework. This position is required to work in the office at least 1-2 days a week. This may change based on business needs. 

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Our commitment to DEIB

The Liquor and Cannabis Board (LCB) strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our workforce.

It is our mission to build, educate, and inspire an inclusive workforce that recognizes, respects, and celebrates diversity in the workplace. We are committed to maintaining a thriving culture where employees feel safe and accepted regardless of education, background or belief. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

WSLCB provides a modern work environment and excellent benefits including:

• Training and career development programs
• Tuition reimbursement
• Flexible work schedules
• Telecommuting opportunities
• Generous wellness program
• Onsite exercise facility
• Active and engaging diversity program
• Infant at Work program
• Organization’s commitment to your personal health and well-being
• Work/life balance
• Free parking
• A comprehensive benefits package

The WSLCB Licensing and Regulation Division is announcing an exciting opportunity for an Administrative Assistant 4 position in Olympia, WA. This position reports to and supports the Deputy Director within the Licensing and Regulation Division. The position serves and complements the WSLCB’s mission and goals by providing a wide range of administrative support to the Licensing and Regulation Division. In this role, you will also have delegated procurement authority, provide division-wide support, assist with onboarding and off boarding staff, manage the Division’s inventory of assets, and serve as back-up to the other administrative support staff.

If you have an interest in an administrative position that promotes effective and efficient division management and operations, while simultaneously managing various division interests and issues, we encourage you to apply to be a part of the WSLCB team!

Duties

Some of the duties you will perform are:

• Calendar Management – Review all appointment requests/invitations; keep the Deputy and Managers updated on schedule changes and upcoming meetings; advise relevant staff on calendar updates and potential events.
• Meeting Management – Review and respond to meeting requests, coordinate, and schedule meetings; secure meeting space; research and organize pertinent information for Deputy and Manager’s review prior to meetings.
• Coordinate scheduling, logistics, agendas and note-taking for various unit, stakeholder advisory group, and/or work group meetings. Prepare summary of meetings and discussions.
• Prepare and review various correspondence for internal and external needs on behalf of the division’s Deputy and Managers.
• Route and distribute all correspondence, complaints, licensing actions and monitor timeliness of response.
• Participate in various planning and process improvement meetings, workgroups and/or committees.
• Support the division’s Deputy and Managers with stakeholder contacts via telephone and written correspondence, taking messages, and ensuring they are received by the recipient in a timely manner or delegated to other staff appropriately.
• Support the division’s Deputy and Managers in continuing a proactive relationship with external and internal stakeholders.
• Utilize agency tracking systems to create projects that are used to track files and their status assigned to investigators.
• Use agency computer systems to provide case-specific information and other data to the division’s Deputy and Managers as requested.
• Track assignments and projects to include deadlines, follow-up and document review on behalf of the division’s Deputy and Managers.
• In collaboration with Administrative Assistant 5, act as purchasing authority for division-wide procurement.
• Assist with equipment setup and return, including related processes for new, existing and separating staff.
• Serve as Division Asset Coordinator and be responsible for asset inventory.
• Collaborate with the Public Records Manager on division records management.

Qualifications

Required Qualifications:

A High School Diploma or GED equivalent

AND 

Four (4) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

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