Full-Time Administrative Assistant 3
Job Description
WSLCB Vision
Safe communities for Washington State.
Mission
Promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws.
This position is currently eligible to telework. This position is required to work in the office at least 2 days a week. This may change based on business needs.
Who we are
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.
Our commitment to DEIB
The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.
It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.
WSLCB provides a modern work environment and excellent benefits including:
- A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
- Paid Vacation, Leave, and Holidays
- Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
- Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
- Training and career development programs (including online courses and LinkedIn Learning)
- A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
- Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
- Generous wellness program (we offer reimbursements for certain fitness related activities)
- Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
- Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
- Free parking
Your opportunity at a glance
The WSLCB Enforcement and Education Division is announcing an exciting opportunity for an Administrative Assistant 3 position in Olympia, WA. This position provides and coordinates administrative support functions for the Tobacco Tax/Vapor Captain (WMS, Band 2) within the Enforcement and Education Division. The position serves and complements the WSLCB’s mission and goals by providing a wide range of administrative support to the Enforcement and Education Division. In this role you will provide field office support for Tobacco, Tax & Vapor, Liquor, and Cannabis Units. Additionally, you will use independent judgment, establish priorities, and identify measure and solve problems that matter to internal and external customers.
If you have an interest in an administrative position that promotes effective and efficient division management and operations, while simultaneously managing various division interests and issues, we encourage you to apply to be a part of the WSLCB team!
Duties
Some of the duties you will perform:
- Represents Captain/Lieutenants and serves as the primary liaison contact in the Tobacco Tax/Vapor Unit; provides administrative support to regions staff; provides field office support for LEOs in other programs; coordinates office operations; opens all mail and distributes; reserves and arranges meetings rooms and transcribes meeting minutes.
- Ensures timesheets for all regional staff are accurately checked, processed, and submitted by payroll cut-off date. Report reoccurring Officer errors to supervisors. Coordinates and/or completes the preparation of documents such as those related to purchasing, payroll, budget, and event coordination.
- Assists with special projects assigned by the Captain. Tracks projects including violation spreadsheets. Change Officer Area (EO) codes.
- Routes and assigns correspondence; licensing/regulatory actions; and monitors timeliness of response. Responsible for records management, including archiving records.
- Review Investigative Aide (IA) hiring documentation for completion before submitted to the AA4 in headquarters. Schedule IA training and prepare the termination of employment documentation based on changing conditions as directed by the supervisor.
- Provides responsive customer service to internal and external customers effectively.
- Keep all information and actions regarding the WSLCB and our customers confidential if required.
- Serves as a member of the division administrative support team facilitated by the Director’s administrative assistant (AA5) with a focus on process improvement, centralized processes, and other relevant activities. Actively participates in huddles or other meetings as needed.
- This position is responsible for handling and distributing all incoming and outgoing mail to staff assigned in regional and field offices when needed. Mails required signage to licensees. Directs licensee employees to the website for Responsible Liquor and Tobacco ID/Overservice classes.
- Track violations, complaints, citations, and suspensions.
- Research office supply and equipment orders, maintain office inventory, and reports as required by the division.
Qualifications
Required Qualifications:
A High School Diploma or GED equivalent
AND
Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
OR
An Associate’s degree
AND
One (1) year of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or general administrative work.
OR
A Bachelor’s degree
Supplemental Information
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:
- Completed online application.
- Current Resume.
- Letter of Interest describing how you meet the specific qualifications for the position.
- Three professional references to include a current or recent supervisor with email addresses and phone numbers.
**A resume will not substitute for completing the “work experience” section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.
All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email hr****@lc*.gov or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.
How to Apply
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