Full-Time Administration Officer
Job Description
Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.
Note: The salary listed is not the final offer and will be determined based on the candidate’s qualifications and experience.
We are seeking an Administration Officer to support a project in Baiti, Nauru & Yaren, Nauru, aimed at improving water security, sanitation, and waste management in Nauru. This role will provide essential administrative support to the project team, including managing petty cash, organizing project documentation, and coordinating logistics to ensure smooth day-to-day operations. The Administration Officer will also be responsible for maintaining accurate financial records, facilitating communication across the team, and ensuring efficient project operations.
Responsibilities:
- Provide comprehensive administrative support to the project team, including documentation, scheduling, and communication management.
- Manage petty cash for the project, ensuring that all transactions are recorded accurately and in compliance with financial protocols.
- Maintain organized records of project documentation, including reports, contracts, and correspondence, to ensure easy accessibility and compliance.
- Coordinate project logistics, including arranging meetings, transportation, and accommodations for project personnel.
- Assist in preparing administrative reports and liaising with relevant stakeholders to facilitate smooth project operations.
- Organize and maintain office supplies and equipment to ensure project needs are met.
- Support the preparation and submission of project-related documents to local authorities or stakeholders as needed.
- Assist in tracking project expenses and ensuring adherence to budgetary guidelines.
- Facilitate communication between team members and stakeholders, ensuring timely dissemination of information.
- Perform other administrative tasks as required to ensure the success of the project.
Qualifications:
- Minimum of 5 years of general work experience, with at least 3 years in a dedicated administration role.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a dynamic project environment.
- Proven ability to manage petty cash responsibly and ensure accurate financial record-keeping.
- Excellent interpersonal and communication skills, with a collaborative approach to working with diverse project teams.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of financial management systems is preferred.
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