Full-Time Accounts Payable Specialist (AP Specialist)
Job Description
Do you:
Want to support staff who connect employers to the talent they need for their businesses to grow and thrive?
Want to make a “Best place to work” better? Join our team!
A communicator, collaborator and service provider. Someone who is driven to do heart-work and provide performance excellence, with integrity. A successful Accounts Payable Specialist is dedicated to delivering amazing customer service in support of our organization. On any given day, you’ll work to build a stronger organization by providing critical support for our staff who in turn eliminate barriers to connect job seekers to employment.
This is a full-time, hybrid (onsite and remote) position. Candidates must live near Spokane, Washington.
Career Path Services values the power of diversity and endeavors to build upon this vital strength. We are passionate about building and sustaining an inclusive and equitable working environment for all of our staff and customers. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We are committed to attracting, recruiting, retaining and advancing a diverse team that is responsive to the needs of our diverse clients. We strongly encourage applications from individuals representing diverse backgrounds and communities, including but not limited to Black, Indigenous, Latinx, Asian, Pacific Islander, Middle Eastern, and multiracial individuals, as well as people of color (POC), LGBTQ+ individuals, people with disabilities, veterans, immigrants, refugees, individuals from socioeconomically disadvantaged backgrounds and any other marginalized or underrepresented groups. We are committed to fostering an inclusive environment where all voices are heard and valued.
ABOUT THE JOB
The AP Specialist is responsible for execution of day-to-day accounting functions, including accounts payable and receivable and client payroll. This position assists and supports the staff accountants in the Accounting Department. This Accounts Payable Specialist role will be performed primarily remotely. If possible, training will be in an hybrid format (part in-office and part virtual) and majority of ongoing work will be remote.
The major responsibilities of this position include, but are not limited to:
- Processes accounts payable and receivable transactions on a timely and accurate basis, matching invoices to vouchers, entering coding, and data entry. Prepares manual checks and electronic funds transfers as needed as well as processes VISA transactions. Ensures outstanding obligations are credited upon payment.
- May assist and/or prepare external reports and other one-time reports as needed; balances, verifies, audits and reconciles accounts to computer generated reports.
- Processes client payroll per schedules.
- Receives and verifies expense reports, reconciles expense and other financial reports with account balances and other office records.
- Provides assistance in cash control procedures, including requesting funds as needed from appropriate fund sources, bank deposits, check management and accounts receivable.
- Processes and records certain staff related fringe benefit payments.
- Actively engages in continuous quality improvement.
- Ensures compliance with established departmental procedures and processes; utilizes appropriate departmental checklists and standard forms.
- Conducts general fiscal filing and records maintenance.
- Works well under pressure, meets multiple and conflicting deadlines.
- Demonstrates cooperative behavior with colleagues, supervisors, and customers at all times.
- Performs other related duties as assigned.
CORE COMPETENCIES
We look for individuals who exhibit our organizational core competencies and who have the knowledge of, or ability to learn the key technical competencies and skills for this job.
Technical Competencies and Skills
- Basic understanding of bookkeeping practices and procedures
- Excellent organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to follow verbal and written instructions
- Ability to maintain confidential and meticulous records
- Ability to use accounting software
- Ability to work remotely and engage customers from various virtual and tele-platforms.
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Organizational Core Values
- Integrity: Stay true to our mission, purpose, and vision; act in harmony with our beliefs and values; gain trust while respecting boundaries; keep commitments, hold ourselves and others accountable.
- Courage: Take smart risks and challenge status quo; challenge actions inconsistent with organization’s values; speak up, even when uncomfortable; perform heroic actions advocating for those the organization serves.
- Generosity: Extend hospitality, appreciation, and have dedication to serve others; seek what is best for the organization rather than self; act humbly; treat everyone with kindness and dignity.
- Visionary: Embrace an entrepreneurial spirit; pioneer new ideas and demonstrate curiosity; embrace failure to break boundaries and learn rapidly; be willing to do things differently; adapt and stay nimble by finding time to simplify.
- Leadership: Humbly guide and lead others to make a positive difference; contribute to the larger good; share knowledge; commit self and others to professional growth; be a life-long learner; engage in open, honest communication.
- Excellence: Perform with integrity to ensure accurate and competent results with a positive impact; extend beyond minimum expectations; consider other points of view; think critically and problem solve by identifying root causes; show unity through teamwork.
EXPERIENCE/POSITION REQUIREMENTS
Required
- High School diploma or equivalent
- 2 years of experience in accounts payable/bookkeeping or related field
- Technical expertise, including experience with computer-based accounting software, spreadsheet, software
- Must be able to work in a culturally diverse and fast-paced environment and demonstrate a commitment to diversity, equity and cultural competency
Preferred
- 2+ years of experience in accounts payable/bookkeeping or related field
- Certification in Accounts Payable or related field
BENEFITS
- Leading health care package, including medical with both F.S.A. and H.S.A. options, dental, and vision
- Basic Life and AD&D Insurance, Short Term Disability, and Long Term Disability Insurance
- Voluntary/supplemental group term life insurance, group AD&D insurance, hospital indemnity coverage, accident coverage, critical illness coverage, legal coverage, and identity theft coverage
- 403(b) Retirement Plan with a leading employer discretionary contribution
- Paid Vacation (accrue 12 hours/month), Sick (accrue 8 hours/month), Bereavement (1 week), Jury Duty and Military Leave
- 13 Paid Holidays, including Floating Holiday and Birthday Holiday
- Cell phone reimbursement Allowance, Internet reimbursement allowance and Wellness/ Professional Development Reimbursement Allowances
- Tuition Reimbursement program and a qualified employer for the Federal Loan Forgiveness Program
ABOUT CAREER PATH SERVICES
Career Path Services is a workforce development and employment training 501(c)3 nonprofit headquartered in Spokane, WA. As an organization, we pride ourselves in being a part of our community and truly enriching the community we work in. We value our diverse team-based environments while recognizing the creativity and initiative of individuals. Career Path Services is committed to honoring our employees’ service to our mission and values by providing continuous training and development opportunities. We have been honored to be named a top 50 Best Nonprofits to Work For by the Nonprofit Times seven years in a row, and are more than proud of our employees who make this happen. Our amazing employees make us a great place to work because of their high character and competence.
Career Path Services is an equal opportunity employer. Auxiliary aids and services are available upon request to persons of disability. TTY relay 1-800-833-6388.
Job: A/P Specialist (full time)
Primary Location: Hybrid
Salary: Full range is $47,000-$66,000 salary annually. Most starting salaries offered are at the base of the range, DOE.
Recruitment Closing Date: TBD – The hiring authority reserves the right to make hiring decisions and/or close this posting at any time. Interested applicants are encouraged to apply early.
How to Apply
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