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3 Mar 2021
Full-Time HIPAA Compliance Manager
Job Description
Do you thrive in fast-paced, energetic, collaborative environments? Do you have a foundation in healthcare, law, and legal support? If so, read on!
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CIC Health is rapidly expanding locally and nationally and is looking to hire an experienced legal professional to serve in a leadership role for HIPAA compliance.
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ABOUT CIC HEALTH
CIC Health is one of the fastest growing healthtech startups in New England and is expanding nationally. We provide COVID-19 testing services to organizations such as schools, colleges, companies, elder care facilities, and others, as well as individual customers. For organizations we integrate CLIA-certified laboratories, physician oversight, result reporting, and billing software. For individual customers we simplify the overall testing experience by making it easy to schedule and pay for your test online. No more waiting in lines. Our testing services are accessible, fast and easy.
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You can learn more about CIC Health offerings here.
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CIC Health is a subsidiary of CIC – learn more below.
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ABOUT CIC
CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster.
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We have locations in Boston, Cambridge, Miami, Philadelphia, Providence, Rotterdam, St. Louis, Warsaw, and Tokyo and are growing into other cities, within the US and abroad. CIC has supported over 6,000 startups, growth companies, and branches of larger organizations, representing for-profit, mission-driven, and non-profit sectors across a wide array of industries.
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CIC co-founded a number of mission-aligned organizations including Venture Café, CIC’s primary non-profit programming partner, and CIC Health, offering COVID-19 testing services to companies and the public.
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We invite you to explore all our openings and learn more about our teams here.
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YOUR DAY-TO-DAY WORK
As the CIC Health HIPAA Compliance Manager, working as part of the CIC Health Legal Team, and reporting to the General Counsel, you will act as the point-person for HIPAA and other legal and compliance questions within CIC Health. You will manage corporate privacy compliance practices and produce privacy documents from draft to execution.
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Your primary responsibilities include but are not limited to:
• Building a strategic and comprehensive privacy program that defines, develops, maintains and implements policies and processes that enable consistent, effective privacy practices which minimize risk and ensure the confidentiality of protected health information (PHI), paper and/or electronic, across all media types. Ensuring privacy forms, policies, standards, and procedures are up-to-date.
• Working with CIC Health management, CIT, and core leadership to establish governance for the privacy program.
• Overseeing, developing and delivering initial and ongoing privacy training to the workforce. Providing training material and courses to help employees understand HIPAA regulation and how it will impact their organizational duties. Additionally, initiating, facilitating and promoting activities to foster information privacy awareness within the organization and related entities. These programs will be updated as needed and as HIPAA regulation updates occur.
• Collaborating with various CIC Health teams to ensure alignment between security and HIPAA compliance programs including policies, practices, and investigations.
• Establishing an ongoing process to track, investigate and report inappropriate access and disclosure of protected health information. Monitoring patterns of inappropriate access and/or disclosure of protected health information.
• Performing or overseeing initial and periodic information privacy risk assessment/analysis, mitigation and remediation.
• Conducting related ongoing compliance monitoring activities in coordination with the organization’s other compliance and operational assessment functions.
• Taking a lead role to ensure the organization has and maintains appropriate privacy and confidentiality consents, authorization forms and information notices and materials reflecting current organization and legal practices and requirements.
• Participating in the development, implementation, and ongoing compliance monitoring of all business associates and business associate agreements, to ensure all privacy concerns, requirements, and responsibilities are addressed.
• Working cooperatively with other departments in overseeing patient rights to inspect, amend, and restrict access to protected health information when appropriate.
• Managing all required breach determination and notification processes under HIPAA and applicable federal breach rules and requirements.
• Establishing and administering a process for investigating and acting on privacy and security complaints. Using considerable sound judgment in adapting and interpreting the general guidelines for application to specific cases to decide the most appropriate course of action to take. This includes devising new procedures, adapting to new computer technology, and instituting changes.
• Performing required breach risk assessment, documentation, and mitigation. Working with executive leadership and Human Resources to ensure consistent application of sanctions for privacy violations.
• Ad hoc projects as needed and as appropriate.
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ABOUT YOU
Our ideal candidate is a service-minded individual who is results-driven, clever, and proactive. It’s not expected that you’ll know everything that we do on day one. What’s important is that you are a bright person, interested in what we’re doing, and willing to take initiative.
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As our ideal candidate you will:
• Thrive in a constantly changing, fluid, and fast-paced environment.
• Thrive while working independently and across teams in a collaborative environment.
• Be highly organized and keen to develop new systems and processes.
• Have a sharp eye for detail.
• Work closely with CIC Health’s senior management team.
• Have the capacity and desire to develop tools to share knowledge and expertise with the CIC team.
• Be able to confidently make decisions and exercise good judgement while understanding the needs of the company.
• Not be afraid to ask for help when needed and proactively seek the information needed to make decisions.
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YOU HAVE
• A bachelor’s degree (BA/BS) from a four-year college or university.
• A minimum of 5-7 years of relevant experience.
• Knowledge of corporate law and compliance best practices.
• Experience working as a paralegal or in a legal environment preferred.
• Proficiency with applications and software such as Gmail, Gdocs, Excel, Word, and PowerPoint. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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OUR OFFER
• Starting compensation is commensurate with experience.
• 100% company paid premium healthcare and dental benefits.
• 100% company paid long and short-term disability, and life insurance.
• 401k (must be 21+).
• Three weeks of vacation (more with seniority) plus thirteen holidays from the start.
How to Apply
ATTRACTIONS OF THE JOB
In addition to helping our clients achieve great things, we work to ensure that our employees are healthy and supported.
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Some of the benefits of being here include:
• Fun people in a dynamic space. We pride ourselves on finding driven and bright collaborators who are eager to lend their own unique skills to the team, as well as to our inspiring clientele. The number one reason CICers say they like working here is because of their colleagues!
• Personal growth. This is a great opportunity to learn and develop skills within the epicenter of the innovation community at a growing company.
• Discounted services and memberships on tools to make your life happier/healthier such as gym memberships, tech and design support, hotel stays, and other fantastic options.
• Free weekly COVID-19 testing when required to work on site.
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Apply here: Application Link
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CIC is committed to building teams that reflect the fabric of the cities we support. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.
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