Job Description

Are you a self-motivated administrative professional who thrives in a fast past and collaborative environment? Are you seeking a role where you can support a large facility by handling a wide variety of administrative duties?  Denver International Airport (DEN) is hiring for a Staff Assistant to support the Director of Facilities Management and unit managers within the department. In this role, you will be involved with various office responsibilities, including, but not limited to department-wide recruitment, maintaining employee records, coordination of travel for leadership and general administrative support. This role offers networking, training/career development opportunities, and lots of potential for growth within the organization. Apply today and join the DEN family!

With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver (CCD) means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver. Click here to find out about all the amazing benefits and reasons to work for CCD!

What We Offer

The City and County of Denver offers a competitive salary commensurate with education and experience. The starting salary range for this position is $24.11-33.00/hour, based on education and experience. We also offer generous benefits for full-time employees which include but is not limited to:

• Four (4) Medical Plans, Dental, Vision Insurance
• Pension Plan for Life (Employee contributes 8.45%, Employer matches at 17.95%)
• 457 (b) Retirement Plan (no early withdrawal fee!)
• PTO (over 3 weeks in your first year) and 12 paid holidays
• Yearly Merit Increase
• STD, LTD, HSA, FSA, Life Insurance
• CARE Bank, Family Leave Benefits
• Employee Assistance Program, Employee Volunteer Program
• Tuition Reimbursement (up to $2000/year), We Qualify for Student Loan Forgiveness Program
• Learning and Development Opportunities; Courses and Career Development Resources
• EcoPass (unlimited free RTD bus/train rides); Free Airport Parking

Location

In this position you can expect to work Monday through Friday, in office, on site at Denver International Airport, 8500 Pena Blvd. Denver, CO 80249. After successful completion of six-month probationary period, you have the option to work a hybrid schedule.

The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. Employees must work within the state of Colorado on their off-site days.

What You’ll Do

Denver International Airport (DEN) is the third-busiest airport in the United States and one of the top ten busiest airports in the world, connecting our community globally through flight and business. DEN is the primary economic engine for the state of Colorado, generating more than $36.4 billion for the region annually and employing nearly 37,000 people. At DEN, we are committed to fostering a diverse, inclusive and equitable workplace. We celebrate individuality and uplift all races, ethnicities, gender identities, national origins, ages, abilities, religion, and LGBTQIA+ communities. We know that our diversity makes us stronger, and we strive to keep diversity, equity and inclusion at the center of all that we do.

Key responsibilities will include:

• Provides administrative/executive support to the Director of Maintenance Administration, unit managers, and front-line supervisors as needed. Cultivate, foster, and maintain positive working relationships (both internally and externally) with managers, supervisors, and employees
• Manage onboarding processes to include, shift assignments, Maximo assignments, key issuance and management, employee lockers, assist with employee technology access and have authorized signatory duties (e.g., badge renewals, etc.). Manage employee records, prepare correspondence, reports, and other documents
• Act as liaison for employee uniforms, to include safety toe shoes, clothes, hats, jackets, safety prescription glasses, etc. (initial issue and ongoing support)
• Partner with DEN Recruiter on monitoring staffing positions (filled vs. vacant)
• Coordinate Shift-Bid process and Seniority Roster, coordinate interviews (manage candidates), monitor hiring process in Workday
• Use Smartsheet to process and manage tasks related to invoicing/billing, purchases, Commercial Driver’s License Driver Qualification Files, and snow operations dashboards
• Prepare conference rooms (e.g., make reservations and check equipment). Coordinate meeting and special events (in-person and video conferencing)
• Builds and / or assists with the PowerPoint decks for leadership meetings and retreats, all staff meetings, engagement survey rollouts and other special projects as necessary
• Monitor Section budget transactions (e.g., monthly/quarterly reports), manage section P-Card, analyze/investigate budget transactions and identify trends/issues. Create purchase orders and initiate change orders as needed
• Perform vehicle coordinator duties – coordinate vehicle maintenance issues with Fleet Management and participate in the DEN Snow Program

About You

Our ideal candidate has some or all the following experience, skills, and characteristics:​

• Proficient with MS Office Suite (365) products (e.g., Word, Excel, PowerPoint, Outlook, etc.)
• Experience using Smartsheet
• Excellent organizational, verbal, and written communication skills
• Goal orientated and enjoys working on a team
• Ability to be flexible and adaptable; willingness to learn
• Experience reviewing and processing vendor invoices for payment helpful
• Notary a plus

Required Minimum Qualifications

• Education requirement: Graduation from high school or possession of a GED, HiSET or TASC Certificate
• Experience Requirement: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV
• Education/Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience

Application Deadline

Please submit your application as soon as possible and no later than May 16th, 2024, at midnight to ensure consideration.

FBI Background Check: FBI criminal background check is required for all positions at Denver International Airport (DEN). Employees are also required to report any felony convictions and/or moving violations to maintain this clearance and be eligible for continued employment. By position, a pre-employment physical/drug test may be required.
Snow / Emergency Duties: Denver International Airport is a 24/7/365 team operation. If weather conditions warrant or an emergency crisis occurs, all DEN employees can be required to work extended hours and/or shifts.

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

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