Special Events Administrative Assistant
Job Description
The Preservation Society of Newport County seeks a full-time Special Events Administrative Assistant for 40 hours per week. Special events may require work on evenings, weekends and/or holidays.
The Special Events Administrative Assistant provides administrative and clerical support to the ongoing operations of the Special Events Department.
- Excellent customer service via telephone communication.
- Prepare client correspondence, filing, scanning, copying and faxing.
- Schedule meetings and appointments.
- Process and maintain tracking system for Accounts Payable invoices.
- Compile monthly list of needs for police, fire, tour guides, ladies room/coat check staff, etc.
- Receive and process ticket requests for Special Event functions and maintains this information in a database.
- Assist with a variety of administrative tasks for Preservation Society events, such as The Newport Flower Show, Wine & Food Festival, Annual Dinner Dance, etc.
- Assist on-site at Preservation Society events for items such as ticket collection, table assignments, volunteer supervision.
The desirable candidate will possess the following qualifications:
- High School Diploma or equivalent.
- Minimum one year of documented office / clerical experience.
- Basic experience with MS-Windows, Microsoft Office & Microsoft Outlook.
- Basic experience with spreadsheet and database computer programs.
- Excellent written, verbal communication and organizational skills.
- Ability to compose formal and informal communications to all levels of the organization.
- Ability to multi-task and establish priorities.
- Energetic team-player with excellent interpersonal, customer service and telephone skills.
- Salary Description$15-$16 per hour
How to Apply
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