Full-Time Contract Administration Manager
Job Description
WELCOME TO YOUR CENTER!
Established as a community non-profit in 1972, The Center provides targeted programs and services to the full diversity of the San Diego LGBTQ community. The mission of The Center is to enhance and sustain the health and well-being of the lesbian, gay, bisexual, queer, transgender, nonbinary, immigrant, and HIV communities for the betterment of our entire San Diego region. Our vision is to create a Center and Center culture where every person feels and knows that they are welcomed, valued, and supported. As the beacon for our regional LGBTQ community, we actively recommit to being a more vibrant, bold, innovative, safe, and modern center each day than the day before. The Center is sex-positive and provides advocacy and critical health and social support services to support our community members through all stages of life, focusing on our deeply held values of equity, social justice, and client-centered, trauma-informed care. The Center currently has over 75 staff working at five facilities across San Diego County.
As of April 1, 2023, the Center has relaxed its COVID-19 vaccination requirement for employment. New employees are encouraged but not required to be vaccinated. The Centre reserves the right to amend this requirement based on health concerns and/or governmental recommendations to protect the well-being of our community. If this requirement changes, employees will have 30 days to comply.
POSITION SUMMARY
The Contract Administration Manager is responsible for managing the core functions of the accounting department as relates to contract revenue, expenses, and billing, as well as financial compliance, monitoring, and reporting.
OBJECTIVE OF THIS ROLE
This position plays a vital role in the finance department, managing the contract billing process (full cycle) and the Contract Billing team and ensuring financial compliance with funding agencies, thus supporting the financial health and sustainability of the organization.
CONNECTION TO THE STRATEGIC PLAN
Expanding the finance team by adding a Contract Administration Manager will help achieve Goal Eight, Outcome Six, by expanding the finance department’s capacity to support the organization’s growth in order to meet all due dates to meet our fiscal responsibilities.
PRIMARY ROLES & RESPONSIBILITIES
Finance/Accounting
- Manage month-end close as relates to contracts, ensuring all financial transactions are entered timely and accurately in order to meet external and internal deadlines.
- Facilitate staff labor allocations in collaboration with directors and communicate with payroll to ensure allocations are correctly updated and timely each pay period.
- Provide monthly contract revenue analysis for financial narrative presented to the Board of Directors.
- Create budget projections as relates to contracts for the annual budget.
- Initiate annual review of the cost allocation plan to ensure transactions are being recorded in accordance with the plan and update annually to ensure ongoing compliance with funding agencies.
Contract Budgets
- Review and approve the creation and revision of contract budgets generated by Directors and/or Contract Administrators.
- Review and approve a monthly budget for an actual document generated by the contract administrator prior to distribution.
Contract Billing & Accounts Receivable
- Manage the monthly billing process to ensure the invoices submitted are accurate, complete, and submitted by the funding agency’s due date.
- Manage monthly billing process as related to sub-recipient invoices submitted for reimbursement to ensure accurate and timely reimbursements of allowable expenses.
- Ensure the accuracy and completeness of contract revenue and accounts receivable.
Reporting, Audit, & Compliance
- Facilitate all funding agency performance evaluations, audits, and reviews as related to financial compliance and contract billing.
- Facilitate the annual Single audit (fiscal year) and Youth Housing Program audit (calendar year)
- Ensure compliance with all financial rules and regulations set forth by each funding agency as well as The Centers’ internal policies and procedures.
- Function as liaison between the finance team, quality assurance team, and others responsible for non-financial compliance with funding agency contracts.
- Manage the development, implementation, and day-to-day tasks of a sub-recipient program to include vetting potential sub, training sub-recipients on financial compliance requirements, monitoring sub-recipient performance as relates to financial compliance, and closing out subrecipients contracts with applicable funding agency.
Organizational Effectiveness
- Facilitate financial planning meetings for all new contracts and debrief meetings for all contracts that have been closed out.
- Manage communication with funding agencies and sub-recipients to ensure strong working relationships with partner organizations.
- Cross trains on all accounting functions.
- Performs other duties as assigned.
Leadership & Culture Facilitation:
- Demonstrate administrative and leadership acumen in the following areas: finance, budgeting, information systems utilization, and grievance/complaint resolution.
- Promote the agency’s Welcoming Culture in all VES program interactions, processes, and functions.
- Supervise/mentor all assigned staff.
- Provide guidance/direction in the development and execution of any work plans and projects.
- Provide guidance/direction for career planning, performance challenges, and evaluations.
REQUIRED QUALIFICATIONS:
- Education/Experience:
- At least 3 years of experience related to invoicing on government contracts under the Uniform Guidance.
- 2 – 3 years’ experience related to accounting.
- A certificate or associate degree in accounting or other transferable skills.
- Professional Skills:
- Ability to interact with various types of staff.
- Strong planning and organizational skills. Comfort making connections through email, teams, and phone calls. The ability to track and report on goals.
- Personal Skills:
- Comfortable speaking about accounting policies and procedures.
- Familiarity with the LGBTQ+ communities and the work of The Center. Outgoing and personable.
- Technology Skills: Intermediate skills in MS Office Suite, particularly Outlook, Excel, and Word. Familiarity with accounting software.
- Language Skills: Fluency in English.
PREFERRED QUALIFICATIONS:
- Education/Experience:
- 5 years’ experience related to government contracts, single-audits, and Uniform Guidance.
- Bachelor’s degree in accounting.
- Technology Skills: Advanced skills in MS Office Suite, particularly Outlook, Excel, and Word. Familiarity with accounting software Financial Edge NXT.
- Language Skills: Fluency in Spanish.
COMPENSATION & BENEFITS:
- Compensation: The pay range for this position is $28.00 – $30.15 and is commensurate with experience. This is a Full-Time, Regular, Non-Exempt position.
- Benefits: The CENTER offers a robust benefits package, inclusive of Competitive Pay Scales, 401(k) Retirement Plan (with company match), Full Medical, Dental, Vision, and Chiropractic Health Coverage, Out-of-Pocket Optional Coverage for Spouses, Domestic Partners, and Dependent Children, Group Term Life Insurance, Full-time and Part-Time Schedules, Generous Vacation, and Holiday Benefits, Professional Training & Development Experiences, Opportunities for Promotion & Advancement
Please review the current job openings by clicking the button below. If you believe you possess the heart and skills for any of these (or any other) exciting job opportunities, we encourage you to apply. Instructions for how to apply are included in each job announcement. We regret that we are unable to accept telephone inquiries.
Equal Opportunity Employer
The San Diego LGBTQ Community Center is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.
How to Apply
Please apply on our website98 total views, 0 today