Job Description

Girl Scouts of Utah is hiring a full-time Administrative Assistant.

Do you want to be a part of an organization that makes a difference in the lives of others?

Do you have a passion for STEM, the Outdoors, building Life Skills, and/or Entrepreneurship?

Do you have strong communication skills and enjoy working with adult staff and volunteers?

Are you highly organized, able to handle pressure, and meet deadlines?

ABOUT GIRL SCOUTS OF UTAH (GSU)

GSU’s mission is to build girls of courage, confidence, and character, who make the world a better place. The Girl Scout leadership activities are organized around 3 keys of leadership: Discover, Connect, and Take Action, and are based on the values of the Girl Scout Promise and Law.

GSU offers:

Competitive Wages

Excellent Health, Life and Supplemental Insurance

Free Employee assistance program to support your Mental Health

401(k) Retirement benefits – with up to a 4% match, vested immediately!

Work-Life Harmony – including opportunity to work Hybrid Schedule after 6 months

Professional growth, Development and Tuition Reimbursement Opportunities

Volunteerism time for all employees to enrich our community

Opportunity to participate in Employee Resource Groups designed to impact DEIRJ

GENEROUS Paid Time Off: 45 days per year total!!!!!

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT:

The Administrative Assistant will report to the Chief Operating Officer and will assist the following departments within the council as needed: Program, Membership, Development and Marketing. The Administrative Assistant will need to adapt quickly to changing work priorities and will enjoy variety in their work activities daily.

Some of the essential functions of the job include:

Provide administrative support to include management of schedules and scheduling appointments for both internal and external sources.

Create correspondence (memos, forms, procedures, and spreadsheets)

Perform data entry and data analysis duties to support membership and fundraising

Prepare agendas, notices, minutes, and resolutions for council meetings.

Maintain electronic and paper record keeping and filing systems.

Arrange travel plans, itineraries, correspondence, and documentation for travel-related

Prepare expense reports, travel reimbursement, and reconcile credit card accounts.

Maintain confidentiality of all corporate, personnel, and research matters.

Provide administrative support to include telephone coverage, photocopy projects, mail handling, supplies control, and necessary communications internally and externally.

Perform special projects and provide backup support for other staff members/departments.

Models’ behavior consistent with the Mission and purpose of Girl Scouting.

Performs other duties as required or assigned.

REQUIREMENTS FOR ADMINISTRATIVE ASSISTANT

Minimum two years in an executive or professional administrative position.

Demonstrated experience in word processing, document control, preparation of spreadsheets, and creation of presentation materials.

Strong data entry and keyboarding skills with demonstrated ability to handle high- volume tasks with accuracy.

Highly proficient in Microsoft office, databases, internet applications, and internet

Experience with Raisers Edge or other fundraising platforms a plus.

Detail oriented with strong organizational skills, able to gather and analyze information skillfully, and maintain

Exceptional written communication skills with the ability to edit work for spelling and grammar, present numerical data effectively, and able to read and interpret written

Excellent interpersonal and communication skills with ability to thrive in a team

High school diploma or equivalent. Associate degree preferred.

Ability to become a certified GSU driver.

Ability to work as a full-time, non-exempt staff member, which may include occasional evenings and weekends.

REQUIREMENTS FOR ALL POSITIONS @ GSU:

Ability to pass a criminal background check, including sex-offender registries and driving

Must complete Youth Protection Training within first week of employment/recertify every 3 years.

Strong commitment to the mission and values of Girl Scouts of Utah

Service-oriented team player able to work in an inclusive manner with staff/volunteers from diverse backgrounds and across all levels of the organization.

PHYSICAL DEMANDS

Ability to sit at a workstation for up to 2 hours at a time.

Ability to view a computer screen for up to 2 hours at a time.

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND RACIAL JUSTICE:

Girl Scouts of Utah embraces a pluralistic movement committed to understanding our similarities and differences, building relationships, and promoting a dialogue of acceptance and respect. We believe we are stronger when we include diverse perspectives, experiences, and approaches.

Statistically women, specifically women of color, only apply for jobs for which they meet all qualifications. In an effort to increase diversity and equity in our hiring process, we encourage you to apply even if you don’t meet all posted requirements.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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