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4 Dec 2023

Full-Time Head Clerk

Lamah1 – Posted by Lamah1 –  Worcester, Massachusetts, United States

Job Description

The City of Worcester is seeking qualified applicants for the position of Head Clerk for the Auditing Department. Under the direction of the Administrative Assistant, the Head Clerk is responsible for auditing City and Worcester Public School payroll and confirm the accuracy of the calculations and will review and verify all department payroll entries to ensure compliance with rules, regulations, collective bargaining agreements, ordinances, and laws.   The position will store documents and convert to electronic archive and providing assistance as needed to department personnel and answering incoming phone calls.

Bilingual applicants are encouraged to apply.

ESSENTIAL ELEMENTS:       

  • Audit all City payroll as submitted by each department and verify figures and calculations for accuracy
  • Review and verify department payroll entries to ensure compliance with City rules and regulations, collective bargaining agreements, ordinances, and law as they relate to salaries and payroll procedures
  • Review and verify fringe benefits relative to paid time off, overtime pay, stipends, and all other miscellaneous compensation stipends.
  • Resolve any discrepancies or variations
  • When necessary, work with department payroll employees, Human Resources and Treasury to resolve discrepancies
  • Prepare special reports requested by the Auditor
  • Secure official interpretations on problematical matters
  • Ensure information received is verified on a timely basis
  • Write and maintain tracking information in the computer on various payroll information
  • Work closely with the Department of Information Technology to ensure accurate information and notify when the payroll can be run

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES        

  • Knowledge of the rules, regulations, laws, and ordinances relating to payroll
  • Knowledge and experience providing excellent customer service
  • Experience with data entry, file maintenance, and general administrative/clerical duties
  • Prior accounting/bookkeeping experience, and strong math skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal and organizational skills
  • Strong attention to detail
  • Ability to read and interpret written and numerical data rapidly and accurately
  • Ability to work with names, codes, and numbers, and to make calculations according to prescribed formulae.
  • Ability to manage priorities and multitask in a fast-paced environment
  • Ability to work independently and as part of a team
  • Ability to establish and maintain collaborative working relationships
  • Ability to resolve conflicts with vendors or city employees while consistently maintaining a professional and courteous manner
  • Ability to communicate and work effectively with diverse populations
  • Ability to follow directions
  • Ability to maintain daily logs
  • Ability to maintain confidentiality
  • Ability to be a self-starter, conduct research, analyze, and interpret data
  • Ability to operate standard office equipment including computers, scanners, and copiers

MINIMUM REQUIREMENTS:

  • High School diploma or equivalent
  • Two (2) years of customer service and/or clerical experience in an office setting
  • One (1) year of experience performing payroll, accounting, or bookkeeping functions
  • Demonstrated proficiency with Microsoft Office Suite
  • Excellent communication skills

PREFERRED QUALIFICATIONS:

  • Associate Degree in Business/Public Administration, Finance, Accounting, or other related discipline
  • Three (3) years customer service and/or clerical experience in an office setting
  • Three (3) years of experience performing accounting and/or bookkeeping functions
  • Two (2) years of experience with payroll or payroll auditing
  • Working knowledge of municipal accounts payable procedures

SALARY RANGE: $24.29 – $29.30 hourly, full-time, with an excellent benefits package

To apply, please visit:  www.worcesterma.gov/employment or send resume and cover letter on or before FRIDAY, DECEMBER 22, 2023, to:  City of Worcester, 455 Main Street, Room 109, Worcester, MA  01608. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to:  City Hall, Human Resources, Room 109, 508-799-1030,

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How to Apply

To apply, please visit:  www.worcesterma.gov/employment or send resume and cover letter on or before FRIDAY, DECEMBER 22, 2023, to:  City of Worcester, 455 Main Street, Room 109, Worcester, MA  01608. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to:  City Hall, Human Resources, Room 109, 508-799-1030, HR@worcesterma.gov.  

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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