Job Description

The Town of Concord is seeking a temporary intern to research, review, inventory, catalog and digitize records for the Town of Concord Archives and/or the Town’s Records Management efforts. Requires knowledge of contemporary archival and records management principles and practices and electronic records and records management; Bachelor’s Degree with coursework in Library/Information Science and experience with governmental records and digitization preferred. Work schedule: 12-15 hours per week; primarily on-site with the potential for some remote work. This is a temporary position anticipated to run from October 2023 – June 2024, with the possibility of extension. Full pay range: $18.00-20.00, starting hourly rate based on qualifications, typically on the first half of the range.

Applications must be received by Friday, September 22, 2023. The Town reserves the right to modify the application deadline, and/or to accept applications after the deadline, to best serve the interest of the community.

After the deadline, all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews and/or other assessments. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.

Appointment of the final candidate will be contingent upon the results of pre-placement conditions including criminal and credit record checks. Costs for these pre-placement requirements will be borne by the Town.

The Town of Concord, MA is an EEO Employer. We value diversity and welcome candidates of all backgrounds to apply.

GENERAL SUMMARY:

Under the general direction of the Municipal Archivist/Records Manager, completes research, review, inventorying, cataloging, and digitization of records found in the Town of Concord Archives or other Town Departments.

ESSENTIAL JOB FUNCTIONS:

External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

• Reviews records with appropriate care for fragile and/or damaged records.
• Completes inventories of records based on templates/instructions provided by the Municipal Archivist/Records Manager and/or other Town Staff.
• Scans records using Town equipment and/or prepares records for scanning by vendor.
• Organizes digital files as directed using consistent file naming conventions and formatting.
• Exercises attention to detail in all aspects of the position with minimal need for oversight and review.

EDUCATION & EXPERIENCE:

Some college coursework in Library/Information Science required; bachelor’s degree preferred. Experience with governmental records and digitization preferred.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of: contemporary archival and records management principles and practices; electronic records and records management; modern office procedures, practices and computer equipment.
• Ability to communicate effectively both verbally and in writing.
• Ability to work with a high level of detail; ability to prioritize multiple tasks and deal effectively with interruptions.

WORKING CONDITIONS & PHYSICAL DEMANDS:

External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Normal office environment, not subject to extreme variations of temperature, noise, odors, etc., with periods working in inactive records storage areas that may involve exposure to dust and/or mold.

Operates personal computer, printer, video display terminal, keyboard, calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching, stooping, and lifting/carrying objects and boxes up to 40 pounds may also be required.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

How to Apply

Job Categories: Equal Opportunities. Job Types: Part-Time. Salaries: Less than 20,000.

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