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20 Jul 2023

Full-Time Assistant To the Dean (Administrative Program Support 4)

University of Connecticut – Posted by - –  Mansfield, Connecticut, United States

Job Description

JOB SUMMARY

The Assistant to the Dean (Administrative Program Support 4) performs high-level functions, supports upper-level operations, and provides confidential support to maximize the effectiveness of the Dean through the fulfillment of administrative, scheduling, and coordination requirements. The person in this position also serves as a liaison for the Dean’s Office with other executive offices, schools/colleges, departments, faculty, staff, and Dean’s Office visitors.

DUTIES AND RESPONSIBILITIES

Working to support the effectiveness of the Dean, the Assistant to the Dean:

  1. Performs administrative duties on behalf of the Dean and assists the Dean in carrying out objectives.
  2. Performs administrative duties on behalf of the Dean.
  3. Manages the Dean’s Suite to ensure reception coverage and appropriate student staffing.
  4. Provides administrative support to the Assistant Dean/COO on matters related to Neag School Facilities and Human Resources.
  5. Collaborates with the Director of Communications on all communication efforts for the Dean.
  6. Maintains and updates knowledge by participating in educational opportunities.
  7. Represents the Dean to other University Offices, public, or outside organizations to gather or transmit information that affects the operations of the Dean’s Office and Neag School, including the Foundation/Development Office and Alumni Relations.
  8. Maintains the Dean’s calendar and makes travel arrangements.
  9. Completes other tasks assigned by the Dean.
  10. Plan and coordinate commencement and other Dean’s Office events.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree and a minimum of 5 years of experience in a progressively responsible administrative support or leadership position.
  • Demonstrated supervisory and administrative ability.
  • Excellent interpersonal skills with the ability to work effectively with diverse groups.
  • Proven ability to resolve complex problems efficiently, effectively, and independently.
  • Excellent organizational and planning skills.
  • Excellent written and verbal communication skills and attention to detail.
  • Ability to maintain the confidentiality of sensitive information.
  • Ability to work occasionally on weekends and evenings.
  • Knowledge of Microsoft Office, including proficiency with Word and Outlook

PREFERRED QUALIFICATIONS

  • Master’s degree in a related area.
  • Experience working in an institution of higher education.
  • Experience with travel logistics.
  • Experience with event planning.
  • Experience managing calendars and scheduling using Microsoft Outlook.
  • Demonstrated ability to learn and adapt to new software/procedures as needed. Familiarity with Kuali, CORE, PageUp, Husky Buy, or similar enterprise systems.

APPOINTMENT TERMS

This is a full-time, 12-month position with an anticipated start date of August 25, 2023. Salary will be commensurate with qualifications and experience. For a complete job description please visit our website education.uconn.edu. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

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How to Apply

TO APPLY Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #497689 to upload a resume, cover letter, and contact information for three (3) professional references. Applications that do not include all the requested documents will not be considered. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on July 28, 2023. All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp. All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.  The University of Connecticut is an AA/EEO Employer.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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