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11 Jun 2023

Full-Time Executive Assistant

Eford – Posted by Eford Houston, Texas, United States

Job Description

Location: Houston, TX (Remote: HYBRID) (Travel: Up to 20%)

Compensation: $50,000 – $70,000/yr + equity

About the Role

As Executive Administrative Assistant, you’ll play an important role in providing administrative support to the CEO and organization of Mars. You’ll report directly to the CEO.

Some Duties You’ll Champion

Executive Assistant

  • Act as the point of contact between the executives and internal/external clients

  • Handle requests and queries appropriately

  • Maintain a task list, arrange meetings and appointments and provide reminders

  • Arrange travel and expense reporting

  • Assist in producing reports, presentations and briefs for executives and the board.

Administrative Assistant

  • Optimize incoming and outgoing communications such as mail, email, voice messages

  • Generate meeting notes and accurately enter data

  • Develop and carry out an efficient documentation and filing system

  • Assist with the onboarding and offboarding employees

  • Contribute to HRIS duties such as Holiday, PTO tracking, Benefits Administration

  • Manage and plan company events

Office Manager

  • Monitor office supplies and research advantageous deals or suppliers

  • Maintain infrastructure tools such as application subscriptions and implementations

About You

If you have a knack for staying organized, want to break into carbontech, and are comfortable working independently in a fast-paced environment, we’re interested in hearing from you.

Additional experiences that’ll propel your success:

You’re organized with demonstrated ability:

  • Maintaining focused work time for several independent activities or projects

  • Balancing a self-managed schedule that is both consistent and flexible for shifting priorities

  • Tracking dependencies across factors such as times zones, availabilities, and deadlines

You’re collaborative with demonstrated ability:

  • Communicating clearly with others on logistical and operational processes

  • Providing or collecting feedback and implementing solutions for company goals

  • Engaging well with a wide variety of professional contacts and interpersonal styles

You’re passionate about tackling the climate crisis

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How to Apply

If you have a knack for staying organized, want to break into carbontech, and are comfortable working independently in a fast-paced environment, we’re interested in hearing from you Please Apply at: Jobs — Mars Materials Recruiter : Esoterica eford@talent360recruiting.com

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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