ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive; other duties may be required and assigned.

• Museum Collections Records Management (40%): Maintains comprehensive documentation of collections, including provenance, relevant donor communications, condition reports, photographs for documentation, and other materials. Manages, maintains, backs up, and performs data entry into the collections database. Documents incoming and outgoing condition reports of loaned objects. Creates and maintains accurate inventories of collections currently on exhibit. Maintains environmental records for gallery and storage spaces.
• Museum Registration Methodologies and Collections Care (40%): Organizes and maintains insurance coverage and files. Processes, oversees, and implements incoming and outgoing loans, including packing and shipping of collections items. Understands and follows local, state, and federal laws pertaining to Museum collections management. Responsible for the timely issuance of deeds, research request packets, documentation, and other collections-related correspondence. Researches and makes recommendations to the Collections Review Committee for items for acceptance or deaccession from the OPM collection. Provides basic archival care and storage for artifacts in the permanent collection.
• Public Information and Programs (20%): Facilitates and hosts researchers and volunteers. Researches and writes for publications and exhibitions. Participates in public programming for the Museum.
• Perform Other Duties as Assigned.

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

Education and Experience
• Graduation from an accredited college or university with a Bachelor’s Degree in anthropology, ethnology, art or art history, history, natural sciences, or a related field.
• At least two years of experience working as a museum registrar, and previous experience working on exhibitions, real and virtual, are desired.
• Possess and maintain a valid Driver’s License.

Necessary Knowledge, Skills and Abilities
• Ability to understand and use a database.
• Working knowledge of current collections management and registration practices.
• Organizational skills with the ability to manage simultaneous priorities.
• Ability to establish and maintain effective working relationships with colleagues, co-workers, volunteers, and the public.
• Ability to write effectively for a general audience.
• Ability to work independently as well as part of a team.
• Ability to work in a constant state of alertness and in safe manner.

Desirable Knowledge, Skills and Abilities
• Experience with developing and implementing integrated pest management (IPM) systems.
• Knowledge in one area of specialty represented by the Museum’s collections, such as anthropology, prehistory, history, arts, or textiles.
• Skill in public speaking and presentations.

In evaluating candidates for this position, the City may consider an equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities to perform the essential duties of this position.

TOOLS AND EQUIPMENT USED

Standard office equipment such as: personal computers, printers, copiers, scanners, telephones and calculators. Collections management software, MS Word, Outlook, and other common computer applications. Digital camera and object lighting. Data loggers and similar instruments.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear. The employee is frequently required to walk; climb stairs, use hands and fingers to handle or operate objects, equipment, tools, or controls; and to reach with hands and arms. The employee must frequently lift up to 20 pounds and occasionally move up to 50 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience, oral interview, background check, and job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.