Part-Time A/P and Project Billing
Job Description
2019 – 2022 Dane County’s Top Workplace!
What an employee said: “Horizon understands that the employees have lives otuside of workplace as well, and are very flexbile with appointments, family, illnesses, time needed away from work, etc. Horizon is like one big family – everyone is there to help each other out when needed, no matter how big or small the ask.”
Horizon Construction Group, Inc. was established in 1996 as a response to our dissatisfaction with general contractors falling short of our expectations. Horizon’s mission is to complete all projects on time, on budget, and meet or exceed our clients’ expectations. Horizon has extensive knowledge and experience with multi-family apartments, senior housing, retail, office, and indoor waterparks.
Due to our growth we are seeking a part-time Accounts Payable and Project Billing clerk to join our team located on the eastside of Madison. We are open to training an entry level candidate or growing an experienced professional! Hours are 24 – 29 per week with a flexible start time between 7 am and 9 am. Option to work either 4 or 5 days per week. Together we can establish a schedule that meets the business and your needs! As a growing company there would be the potential for more hours and growth within the company if that aligns with your goals.
Our ideal candidate will thrive in a fast-paced environment that requires a high level of attention to detail within your work in a highly organized manner. Our staff work independently on a daily basis and come together as team to support one another with challenging projects. This is a high volume position that will work with strong personalities.
Account Payable:
- Scan and enter invoices into CMIC.
- Weekly followup with the Project Managers and Department approvers for timely return of pending invoices as well as keep Project Managers current on “problem invoices.”
- Voucher and Post approved invoices
- Weekly overhead check runs, credit card statements and online payments.
- Follow up on mystery invoices and vender statements showing outstanding balances.
- Monitor the Rejected bucket in Imaging for invoices that failed to launch through workflow and resubmit accordingly.
Project Billing:
- Prepare Owner billings on a monthly basis utilizing both Textura Payment Management and CMIC Job Billing.
- Mapp approved Owner Change Orders’s and Sub Change Orders’s in Textura.
- Audit Textura’s Import/Export of Invoices, Payments, Contracts, Sub Change Orders from CMIC to/from Textura.
- Prepare the Over/Under calculation spreadsheet to confirm the draw covers Cost plus Fee.
- Compile documents for subcontractor/Vender payment approvals – sworn statements, 2nd tier lien waivers and sign in forms.
- Collect all subcontractor/vender lien waivers and submit to title
- Review all Purchase Orders for Venders not charging sales tax.
- Auditing Requests for Payment to ensure all invoices have been assigned against their contract (AP to JC Tieout).
Project Closeout/Administrative Support
- Perform Account Receivable calls on 2nd tier subcontractors/vendors
- Ensure all O&M/Warranty documents are received and all 2nd tier FLW’s have been received prior to paying out final payments to our subcontractors/venders.
- Back-up front desk receptionist as well as other support positions, as requested.
How to Apply
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