Full-Time Administrative Assistant (Finance)
Job Description
JOB SUMMARY
This person in this position is responsible for providing administrative support to an assigned department in the city. The incumbent’s work generally involves public contact, maintaining a variety of records, receiving phone calls and coordinating and scheduling meetings.
ESSENTIAL JOB FUNCTIONS
- Enters business license renewal payments
- Reconciles daily bank deposits
- Creates monthly reports
- Serves as back-up to Accounting Specialist (Occupational Tax)
- Transfer of departmental cash / deposits to banks and other depositories
- Performs customer service functions; Provides assistance to other employees or departments as needed
- Delivers express letters and/or packages to post office; picking up mail at the post office and remote sites daily by use of City vehicle
- Maintains professional behavior when completing and carrying out tasks and interacting with others as a team member
- Observes traffic regulations and follows safety precautions in operating City vehicle
- Communicates with supervisor, employees, other departments, postal employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems
- Performs other related duties as required
Salary Range:$16.6200 To 25.7500 Hourly
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Requires High School diploma or equivalent; one (1) year of progressively responsible administrative work, with some experience in the public sector preferred; or an equivalent of education or experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
- Knowledge of or ability to learn the department’s rules, regulations, policies, and procedures.
- Knowledge of all municipal functions, contacts, and activities of various departments.
- Knowledge of use of proper grammar and spelling.
- Skill in operating a computer.
- Skill in oral and written communication.
- Skill in time management, organization, and people.
- Ability to learn, understand and apply the concepts, practices and procedures of the department.
- Ability to pay close attention to details.
- Ability to handle several projects simultaneously.
- Ability to understand and follow quickly and accurately oral and written instructions.
- Ability to prepare clear and concise reports and maintain accurate records. Ability to maintain alphabetical and chronological files.
- Ability to work independently without specific instructions.
- Ability to establish and maintain effective working relationships with City employees and the general public.
- Ability to provide excellent customer service to employees and vendors in person and by telephone.
- Ability to maintain complex records.
- Ability to have good judgment, tact and professionalism.
- Ability to multi-task with frequent interruptions.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
Possess and maintain a valid Georgia Driver’s License and a satisfactory Motor Vehicle Record (MVR).
PHYSICAL DEMANDS
The work requires standing, walking, sitting, lifting up to 40 pounds, carrying, pulling, climbing, balancing, stooping, kneeling, crouching, reaching, handling, speaking, hearing, and seeing.
WORK ENVIRONMENT
The work is typically performed in an office environment.
How to Apply
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