Part-Time Executive Assistant (Part Time)
Job Description
The Executive Assistant will ensure the successful operation of the Finance and Customer Engagement/Product offices by keeping things running smoothly and efficiently through the cohesive management of multi-tasking and competing priorities. The successful candidate will possess exceptional organizational skills and have a keen attention to detail with the ability to prioritize quickly in a fast-paced environment. The Executive Assistant will demonstrate initiative with respect to problem solving, present confidence in decision-making, and have the ability to improve processes. The Executive Assistant will interact with several virtual-first teams and must demonstrate the ability to collaborate effectively throughout the organization.
The Executive Assistant will ensure the successful operation of the Finance and Customer Engagement/Product offices by keeping things running smoothly and efficiently through the cohesive management of multi-tasking and competing priorities. The successful candidate will possess exceptional organizational skills and have a keen attention to detail with the ability to prioritize quickly in a fast-paced environment. The Executive Assistant will demonstrate initiative with respect to problem solving, present confidence in decision-making, and have the ability to improve processes. The Executive Assistant will interact with several virtual-first teams and must demonstrate the ability to collaborate effectively throughout the organization.
In addition to executive support, the Executive Assistant will collaborate with an administrative team to ensure the successful operations of Somos initiatives, and as such will include general office support responsibilities. It is essential that the Executive Assistant be collaborative and present a confident, can-do attitude.
Essential Functions
- Schedule and organize administrative activities including meetings, travel, conferences and department events.
- Arrange and coordinate corporate travel, meetings, and events with complete itineraries and agendas.
- Prepare and submit expense reports
- Manage and maintain filing systems, both electronic and hard copy.
- Prepare correspondence, reports, emails, spreadsheets, presentations and other documents.
- Prepare, order, and distribute marketing materials/swag
- Attend meetings to record minutes, transcribe and distribute, as requested.
- Conduct general administrative responsibilities including office maintenance in the East Brunswick location (mail distribution, office supplies, etc).
- Collaborate with Executive Assistant team on assigned projects and initiatives
How to Apply
Please apply at our website or via this link: https://recruiting.ultipro.com/SOM1001SOMO/JobBoard/0ceaa0a7-51cb-4208-8eb4-61c3e0efc446/Opportunity/OpportunityDetail?opportunityId=f04e2691-3bad-4ffd-bcf9-de0c01f4618e&sourceId=d044b331-b86c-4c55-83bf-0d0f41eacc65Executive Order 14042: Ensuring Adequate COVID Safety Protocols for Federal Contractors, requires all employees of Somos be fully vaccinated as a condition of employment unless a documented medical or religion exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen.
To be qualified for employment at Somos, final candidates for all positions must comply with the vaccination requirement or receive an approved exemption.
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