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24 Aug 2021
Full-Time Executive Assistant
Job Description
About Vangarden
We grow cannabis and make cannabis products in Leicester, MA. More importantly, we’re life-long learners, and pioneers in the future of our industry and the future of work. We embrace new technology, new management practices, and cultivate a culture of innovation through systems that simultaneously promote greater freedom and accountability.
About You
You might have experience in cannabis, and you might not. Same goes for executive assisting, project management, customer service, tech companies, venture capital, and startups. Multiple of these would be helpful, but what is necessary is that you are:
- A critical thinker and natural analyst with a keen eye for detail and quality
- Proficient in G Suite, documentation, research, analysis, and presentation
- Humble, happy in proactive service, and emotionally resilient
- A quick learner with a voracious appetite for new challenges
About This Role
Administrative Responsibilities
- Maintain executive’s schedule by planning and coordinating calls, meetings, and interviews
- Produce and distribute meeting minutes and summaries of important calls and meetings
- Plan and organize meetings and events in service of multiple stakeholders
- Maintain office supplies and other inventory
- Maintain detailed digital record keeping on Google Drive for ease of access
- Book and schedule travel for executives, creating organized itineraries at times
Special Projects
- Direct various support activities for special events, high-level meetings, etc.
- Collate various digital assets (photos, text, video, etc) into visually attractive investor updates
- Assemble and coordinate delivery of branded gift boxes to investors and other VIP’s
- Perform detailed research and analysis of prospective vendors and/or products
Key Relationships
- Maintain professional and positive relationships with investors, vendors, executives, and department heads, who will all contribute to evaluating your conduct and performance
- Maintain executive’s confidence in protecting operations and sensitive or confidential information
- Understand what makes individuals “tick” and how to modify your behavior to support your objectives
Extraordinary Time & Energy Management
- Rapid response & proactive initiative during regular business hours, and occasional long hours
- Judicious time tracking, analysis, and critical self assessment of effectiveness
- Flex time: be able to effectively self-manage 10-50% undirected time on any given day in service of a backlog of projects, reporting your progress on a regular basis
How to Apply
All candidates must apply at: https://app.beapplied.com/apply/cu7g6gwcgk235 total views, 0 today