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22 Apr 2021
Full-Time Education Events Manager
Job Description
Position Summary
Under the supervision of the VP of Education supports logistics and implementation of education programs and events in alignment with department and organizational goals; manages daily department operations; maintains financial records; coordinates education programs and events; manages department documentation and reporting; supports all education department efforts as a collaborative team member.
Duties & Responsibilities
Daily Department Management
Responsible for managing the daily function of the Education department to support education programs and events including supply purchasing and management, facilitating internal and external communication, and supporting logistics and organization.
Program Coordination and Events Management
- Develop and maintain vendor
- Reserve appropriate venues and request all set-up needs, confirming details with appropriate Blumenthal departments and other organizations/companies when events occur in other-than- Blumenthal-managed settings.
- Coordinate necessary facilities, security, and food and beverage requests and
- Coordinate logistical details for all staff, volunteers, and guests participating in programs and events, providing schedules, directions, parking, and other details as
- Collaborate with BPA marketing department, implement marketing plans for programs, including email campaigns, social media, and general website
- Represent Blumenthal’s Education Department at designated events, acting as liaison between the public and Blumenthal.
Documentation
- Manage and maintain education department files and
- Facilitate program assessment including creating and managing
- Collaborate with department to ensure documents and webpages are up to date and accurate
- Support outcome measurement for initiatives and collaborations; including research and data
- Collect and maintain program documentation including surveys, feedback, participation statistics, quality photos and videos as well as communicating information to marketing and
Contract and Financial Responsibilities
- Ensure detailed and accurate tracking of education budgets including monthly
- Manage department check
- Manage credit card reconciliation
- Create invoices for external partners (e.g. schools, community organizations, ) to insure timely payment when appropriate.
- Work in partnership with Development staff to generate and implement funding plans to support strategies, including support for Annual Campaign and grant writing
- Generate and ensure full execution of
Relationship Development and Enhancement
- Works with VP of Education in collaborating with Marketing, Programming, and other departments as needed to contribute toward successful BPA programs, events, and
- Works with VP of Education in preparing and conducting planning and other meetings with school leadership and teachers, organization leaders, and colleagues for the purpose of exploring new initiatives and enhancing current programs as well as developing and fostering
Job Qualifications
- Bachelor’s degree and/or three years of related experience in arts and events management; theatre education experience preferred. Equivalent combination of education and experience with progressively increasing responsibility will be
- Strong communication (verbal and written) and interpersonal
- Ability to analyze problems, develop and implement creative
- Advanced computer
- Proven track record of teaming with staff, volunteers, vendors and a diverse group of stakeholders.
- Ability to plan and manage multiple tasks.
- Skilled in exercising a high degree of initiative, flexibility, judgment, discretion, and decision-making.
How to Apply
Please email your resume and cover letter to recruiter@blumenthalarts.org by May 7, 2021.402 total views, 0 today