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4 Aug 2021

Full-Time Student Data & Evaluation Manager

Cathedral Arts Project – Posted by capkids Jacksonville, Florida, United States

Job Description

The Student Data & Evaluation Manager is the primary team member responsible for ongoing evaluation of student data analysis and arts education impact research. They are responsible for working collaboratively to prepare, submit and provide qualitative and quantitative data in support of CAP’s strategic plan as well as philanthropic and grant funding. The role of the Student Data & Evaluation Manager includes personal interactions and collaboration with various departments and external stakeholders including school administrators, families, teaching artists and evaluation partners such as the Duval County Public Schools Red Team, Florida Department of Education, Jacksonville Public Education Fund and others.


Essential Responsibilities

Data Tracking & Reporting

  • Develop, manage and implement program data evaluations, tools and systems to collect, analyze and interpret student growth and quality improvement efforts, as well as drive CAP’s communication and cultivation strategy.
  • Manage data collection for grant compliance, including understanding areas of data to be tracked for each reporting requirement, creating instruments to collect and store data, providing data analysis and timely reporting.
  • Collect and distribute quantitative and qualitative program metrics monthly, quarterly, as requested by CAP staff and as required for grant reporting.
  • Analyze and synthesize data to drive decision making. Provide guidance and help build consensus for evaluation-related decision making.
  • Enter student and program data into data management systems required by grant funders and program partners. Adhere to application and reporting deadlines, deliverables and other requirements.
  • Work with the Senior Director of Programs to create a logic model based on the Markers of Quality and evaluate and adjust program evaluation tools as necessary.
  • Collaborate with the Senior Director of Programs, VP of Advocacy & Community Engagement and the Chief Marketing Officer to create and disseminate quantitative and qualitative information about CAP programs to external stakeholders.


Student & Program Evaluation

  • Ensure compliance with student data laws, policies and procedures. Properly maintain student data in accordance with the MOU between CAP and the school district as well as other partners.
  • Work with the Senior Director of Programs to assess the markers of quality. Provide support to enhance high quality instruction and increase impact on students and families.
  • Evaluate and edit all CAP evaluation tools to accurately collect data on student, site and program goals set by the CEO and Senior Director of Programs.
  • Lead the execution of student and program assessments. Ensure the creation, distribution and collection of pre- and post-program assessments and any other third-party evaluation tools in conjunction with the Program Team.
  • Coordinate regular surveys of students, families, teaching artists, principals and other site administrators to evaluate overall program success.
  • Record and analyze annual student assessment scores and student, family, teaching artist and principal survey responses.
  • Maintain an accurate filing system for student data and program metrics.


Direct Service Programs

  • Provide additional support for all CAP direct service programs and collaborate with other members of the Program Team to ensure overall program success. This may include staffing program events, attending student performances and exhibitions, distribution and collection of classroom supplies, and other related tasks.
  • Assist in the planning, development and execution of the annual Visual and Performing Arts Showcases.


Other Duties

  • Actively participate in full staff, Program Team and cross departmental meetings, in addition to board and council meetings when appropriate, and provide regular updates relating to student and program data.
  • Assist with CAP’s annual Spring for the Arts event, golf tournament and other events as requested.


Minimum Requirements

  • At least two years of experience working in the field of education, non-profit administration, program evaluation or data analysis
  • Bachelor’s degree in a related field
  • Proficiency in Microsoft Office suite, including Outlook, Excel, Word and PowerPoint
  • Pass official Level 2 background screening as outlined by Florida state law



  • Ability to manage processes, deadlines and budgets while adhering to the policies and procedures of the organization
  • Demonstrated ability to maintain confidentiality and handle sensitive information
  • Ability to be proactive and flexible, problem-solve and show initiative with all projects related to this position
  • Excellent verbal, listening and written communication skills
  • High attention to detail
  • Proven ability to work effectively both independently and in a team-based environment
  • Strong organizational and time management skills
  • Commitment to CAP’s vision, goals and values


Compensation & Benefits

  • Position is a full-time exempt role with a salary range of $43,000 – $55,000, commensurate with experience.
  • Travel to program sites is eligible for reimbursement at standard IRS rate, subject to approval
  • Medical (PPO or HMO), dental and vision insurance available after 30 days, with CAP covering 75% of the costs of individual medical insurance
  • Opportunity to participate in organization’s 403(b) retirement savings plan
  • Generous paid time off, including 21 PTO days, 24 paid holidays and a flexible, family-friendly schedule
  • Paid parking in a central downtown location
  • Tenured benefit opportunities including professional development, personal wellness credits, student loan and tuition savings assistance, and paid parental leave



The above job description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.


The Cathedral Arts Project is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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