Job Description

Staff Assistant to the Vice President for Student Life

Department Summary:

Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.

Our commitment to diversity, equity, and inclusion is reflected in our https://www.bridgew.edu/bsuvalues, which ensure that all students are supported and succeed.

Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.

Position Summary:

Confidential advisor to the vice president for Student Life. Assist with and support divisional activities related to the implementation of strategic planning, divisional policies and procedures, initiatives, budget management, and continuous improvements to service. Manage the operation of the office of the vice president. Act as a liaison for the vice president with to the President’s Office, vice presidents and their staff, Student Life divisional leadership, university departments, and other external agencies. Work very closely with and supports the Director of Administration and Planning. This position works with all designated staff in the development and implementation of policies, organizational development plans, programs, and operations under the direction Vice President.

Supervision Received: Direct report to VP, Student LifeSupervision Exercised: Administrative Assistant II, and student employees
We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of multiple diverse backgrounds and identities present in our community.

Position Type: Professional Non-Unit

Essential Duties:

• Manage the operations of the office of the vice president; coordinates the schedule of the Vice President for Student Life, including but not limited to maintaining a high degree of confidentiality in all matters related to the office, managing and coordinating schedules, travel arrangements, correspondence, reporting, electronic communication, editing, mailing, meeting coordination, and event management (student meetings, gatherings, advisory boards, etc.) for the Vice President as well as phone calls, tracking and record-keeping, file organizing and coordination, supply inventory and ordering.
• Coordinates activities, programs, and events for the Office of the Vice President with the Office of the President and other relevant Student Life departments and divisions.
• Manage and coordinate in a timely manner inquiries and matters referred to the vice president’s office; research inquiry, draft response, and make recommendations to the vice president.
• Coordinates the work of the Central Office in concert with the Director of Administration and Planning and assures consistent flow of information, prepares draft memoranda and reports for the Vice President for Student Life and supports the divisional budget process assisting with analysis and budget preparation. Have direct oversight and responsibility of the Office of the Vice President office budget.
• Responsible for prepping agenda items and respective documents for appropriate Board of Trustees respective committee meetings involving the Vice President.
• Responsible for supervision of the Administrative Assistant II in the Central Office and student employees including: training, setting work plans, priorities, follow-up, recruitment activities, and coordination of work plans.
• Be available to assist with student crisis management matters that may require evening/weekend assistance, either remotely or in person.
• Serves on committees as assigned by the Vice President of Student Life and administratively supports the Vice President’s committee assignments – attends meetings, records, and transcribes notes.
• Performs other duties as assigned by the Vice President for Student Life.

Required Qualifications:

• Bachelor’s degree in a related field, or Associates degree with progressively responsible experience in senior level administrative support positions.
• Ability to prioritize tasks, manage time efficiently, self-motivate and work independently.
• Organizational skills and the ability to manage multiple projects concurrently and adjust with ease to shifting priorities.
• Demonstrated verbal and written communication skills and expertise in managing the preparation of documents, reports, forms, and professional correspondence.
• Strong interpersonal skills with the demonstrated ability to establish effective customer service.
• Analytical, critical thinking, and problem-solving skills.
• Ability to understand and work with statistical data, fiscal records, and information.
• Knowledge and skill in word processing, electronic spreadsheets, database applications, multimedia presentation software, and electronic messaging and calendaring
• Supervisory experience.
• Ability to establish and maintain trusted working relationships with a diverse population of employees, students, faculty, vendors, outside agencies, and the public.
• Ability to work in a fast-paced environment, maintaining composure handling critical matters while ensuring the confidentiality.

Preferred Qualifications:

• Demonstrated work experience and knowledge of a higher education environment, inclusive of higher education principles, practices, policies, and values.
• Demonstrated working knowledge of Banner software or comparable information database
• Knowledge of accounting principles and demonstrated experience in record keeping and reconciliation of budgets.
• Knowledge of Greater Bridgewater community and region.
• Event coordination experience.

Work Environment:

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcm.maxient.com%2Freportingform.php%3FBridgewaterStateUniv%26layout_id%3D18&data=04%7C01%7CHRICHARDSGAY%40bridgew.edu%7Cae02968cb954465a33ee08d97c70c24d%7C48ec3bf8d1654eabbbeef8d5307f46e1%7C0%7C0%7C637677645998136535%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EVfCi7aR57zPQiGhKaSVgRxnTXX5NBrxzf4N1lS3VfQ%3D&reserved=0

Special Conditions for Eligibility:

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.

This position is not eligible for H-1B sponsorship.

COVID-19 Vaccination Requirement This position must comply with the University Covid-19 Attestation requirement. All employees must be fully vaccinated and complete the Covid-19 Attestation upon hire.Medical or Religious ExemptionsAn employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and are strongly encouraged to test weekly through the university’s Wellness Center. We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

Salary Range: $60,000 – $70,000

Posting Number: S00935P

Open Date: 02/27/2023

Close Date: 3/20/2023

Open Until Filled: No

Special Instructions to Applicants:

Please note the following information is required to complete your application for this position:

a minimum of one (1) employment history entry.

a minimum of three (3) professional reference entries.

To apply, visit https://apptrkr.com/3984092

Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.

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