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18 Oct 2022

Full-Time Senior Project Manager – Planning Environment and Project Development (PEPD) – $70k to $160k – SENIO002388

Sound Transit – Posted by Sound Transit Seattle, Washington, United States

Job Description

Salary range is $70k to $160k, with a midpoint of $115k.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

GENERAL PURPOSE:

Under general direction from the High Capacity Transit (HCT) Development Director, Corridor Director and/or Development Manager(s), manages, administers and leads capital project development (planning, environmental and preliminary design) in assigned area of responsibility with the PEPD Department; ensures that projects are managed within time and budget constraints and in full compliance with ST, local, state, and federal policies, procedures, rules, and regulations; organizes, supervises, and leads project teams through the stages of project development; evaluates fee proposals; develops and manages project specific scopes, schedules and budgets; interfaces and works cooperatively with other Agency departments to implement and support Agency-wide programs and to obtain consensus and approvals related to project or task; ensures payments to consultants are proper, timely and that change management of costs is proper and well documented; ensures that the scope of projects are managed in accordance with the Agency’s Scope Control Policy, liaises with Federal Transit Administration; develops staffing plans for assigned projects; prepares clear, informative monthly and quarterly reports to senior management to support decision-making; and represents the Agency on a local and regional level; and  informs and educates the public on current and future regional transit projects.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Leads and coordinates the work activities of staff and consultants participating in projects with significant scope and complexity to include procuring planning, environmental and design consultants; verifying submittals including monthly reporting; participating in the development of project feasibility studies, site selection, technical documentation of environmental analysis, and environmental reports; facilitating the approval of project environmental phase including coordinating work of ST Environmental staff; and negotiating the consultants’ scope, quality, schedule, costs, risks, and staffing.

• Manages the life of assigned projects including the negotiation of consultant contract and scope of work, schedules, costs, and quality features; forecasting future work for budget and schedule purposes. Manages spending and monitors expenditures of project budgets and grants; manages projects’ advancement through the Agency’s Phase-Gate process; and presents contracts and amendments to either the Change Control Board, Sound Transit Capital and/or Executive Committees, or Sound Transit Board for their consideration.

• Manages the progress of the project development teams; tracks and achieves key project milestones; performs quality control in conjunction with ST QA staff and consultants’ QA plans; manages and reallocates contract funds if appropriate; distributes deliverables for review and approval by various sources both internal and external to Sound Transit; and monitors consultants’ work to determine if they are meeting the duties required by the scope of work.

• Reviews and manages reviews of planning and design products, environmental documentation, transportation studies,  graphic art files and other documentation; manages both internal and external reviews of estimates for technical quality; reviews and evaluates each project  deliverables  and analyzes and solves complex technical problems and situations; gathers and reviews comments from interested parties, and reviews the comments with the design team to determine how each comment is best addressed.

• Coordinates and mediates competing project goals with other ST departments, and with inter-consultation teams, coordinates with local cities and the surrounding community to achieve the objectives of the ST Board as directed by ST senior management; coordinates with a wide group of users and operators of facilities to ensure that the best project has been delivered to service.

• In partnership with ST senior management, negotiates Intergovernmental Agreements (IGA) with partner cities and agencies for proper alignment with the Agency’s interests, goals, objectives and bottom-lines; establishes a formal Negotiating Plan before proceeding with any negotiations; defines each project partners’ roles, responsibilities, and shares of project costs, generally based on proportional benefit received by each partner.

• Serves as team leader for planning, environmental and design projects performed by Agency staff and consultants, ensuring adherence to quality, budget and schedules; plans, prioritizes, assigns, reviews, and participates in the work of assigned staff and matrixed ST subject matter experts; establishes schedules and methods for providing assigned services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly; leads working groups to implement Agency programs; and interacts with project partners, local agencies, and jurisdictions to share knowledge, negotiate issues and develop collaborative relationships.

• Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends, participates, and makes presentations in professional group meetings; maintains awareness of new trends and developments in the transit industry related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.

• Serves as a point-of-contact for the project within the Planning, Environment, and Project Development (PEPD) division coordinating with staff in the Design, Engineering, and Construction Management (DECM) and Operations divisions throughout the project life cycle.

• Champions and models Sound Transit’s core values and demonstrates values-based behaviors in everyday interactions across the agency.

• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.

• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

• It is the responsibility of all employees to integrate sustainability into everyday business practices.

• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor’s degree in urban/transportation planning, engineering, architecture, or closely related field, and five years of experience managing planning, design, environmental and/or construction projects preferably in a public sector transit related organization; OR an equivalent combination of education and experience.

Preferred Licenses or Certifications:

• AICP or PMP Certification, OR Master’s Degree in Project Management or Public Administration or equivalent field,  OR licensure as professional Architect or Professional Engineer.

Required Knowledge and Skills:

• General principles, practices, and procedures of business administration and public administration.

• Project control principles, practices, and procedures.

• Project management principles and practices, especially the interconnectedness of budgets, scope, quality and schedule.

• Public contract administration principles and practices.

• Methods and techniques of data collection, research, analysis, and report preparation.

• Methods and techniques of statistical and financial analysis.

• Agency procedure manuals and other staff resources.

• Principles of business letter writing and basic report preparation.

• Principles and applications of critical thinking and analysis.

• Principles and practices of project records management.

• Pertinent federal, state, and local laws and regulations.

• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.

• Principles and practices of governmental budget preparation and administration.

• English usage, spelling, grammar, and punctuation.

• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.

• Principles of matrixed team leadership including lead project/supervisory principles, practices, and coaching.

• Principles of and skills in negotiation of contracts and various project agreements.

• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.

• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.

• Building interdepartmental business relationships to reach consensus across the agency.

• Interpreting and administering contracts, policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.

• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.

• Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects.

• Collecting, evaluating, interpreting, and integrating information and data from multiple sources.

• Establishing project and alternative evaluation protocols to aid decision-makers.

• Conducting research and analysis and providing appropriate recommendations based on findings.

• Performing design reviews and risk assessments.

• Analyzing and reviewing financial plans and related budgetary information to determine impact on projects and cost controls.

• Preparing clear and concise analytical, administrative and financial reports.

• Assisting with budget preparation and administration at both project and program levels.

• Responding to inquiries with effective oral and written communication.

• Applying project management techniques and principles.

• Working cooperatively with other departments, Agency officials, and outside agencies.

• Monitoring program/project operating budgets, costs, and schedules.

• Leading, supervising, delegating, communicating, and providing feedback and work direction to assigned staff.

• Understanding and interpreting design and construction contracts, including general conditions, FTA/FRA provisions, drawings and specifications.

Physical Demands / Work Environment:  

• Work is performed in a standard office environment.

• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds; may occasionally be required to visit project field sites.

• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

How to Apply

To apply, please visit the link below: https://recruiting.ultipro.com/SOU1036SOUND/JobBoard/dcc5dbea-875e-4cd1-bfd2-8e046cecc54f/OpportunityDetail?opportunityId=249eefaa-64ee-4ab2-b4a1-ca96a337281a

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: engineering, project development, and urban/transportation planning. Salaries: 80,000 - 100,000.

Job expires in 45 days.

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