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11 Mar 2021

Full-Time Senior Budget Associate, Business Operations

Internews – Posted by Internews Anywhere

Job Description

About the Opportunity

Under the supervision of the Senior Director of Budgeting and Internal Reporting, the Senior Budget Associate’s primary responsibility is monitoring, supporting, and handling the overhead budget and associated processes of the organization.

Logistics

Due to the COVID-19 pandemic, all Internews’ headquarters offices are closed, and staff are working remotely until at least 1 July 2021. Ultimately, this position will be based either remotely or in our Washington, D.C. or Arcata, California headquarters office. You should apply with the understanding that work hours will need to be coordinated to align in part with those of colleagues on the East (GMT -5) and West (GMT -8) Coasts of the United States. Candidates who would prefer an office-based position should feel free to express this preference. This position is not eligible for relocation assistance.

While there is some flexibility around work time, the expected work schedule for this position is generally full-time, Monday-Friday, 8:30 AM – 5:00 PM.

Our Commitment to Fostering a Culture of Belonging

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations, and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities and national origins to apply, and welcome those with alternative backgrounds and experiences.

Essential Duties and Responsibilities are listed below; other duties may be assigned:

  • Support the Annual Overhead Planning and Budgeting process;
  • Maintain indirect budget templates, dis-aggregate and distribute annual budgets;
  • Support Department Heads in the development of annual and monthly budget submissions;
  • Process monthly modification overhead budget requests and approvals;
  • Process indirect budget uploads to Enterprise Resource Program (ERP);
  • Track department budgets and provide analysis to Department Heads;
  • Maintain department budget access for staff in ERP;
  • Review indirect purchase orders (POs) on a bi-annual or as needed basis;
  • Monitor indirect contracts and purchase orders for closures and accruals;
  • Produce and submit procurement documentation to Grants and Contracts Analyst (bids, PO requisition form);
  • Travel tracking as needed for Business Operations office;
  • Prepare and submit expense reports, vouchers, process payment requests as needed for Business Operations Department;
  • Create and implement a strategy for improved communications on overhead improvements and department accomplishments;
  • Provide Human Resources with fringe budget versus actual reports;
  • Support Senior Director of Budgeting and Internal Reporting on development of annual fringe budget;
  • Carry out research as assigned and in support of ongoing projects and new initiatives;
  • Provide analytical and financial support to the Senior Director of Budgeting and Internal Reporting;
  • Update all ERP Reports related to overhead, fringe and unrestricted budgets;
  • Evaluate overhead expenditures are in compliance with CFR 200 and Internews’ policies and procedures;
  • Support implementation of polices, procedures and audit finding responses;
  • Prepare advanced financial analysis and reporting utilizing ERP system;
  • Support the development of improvement and changes that occur in budgeting, forecasting and internal reporting;
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values.

Qualifications We’re Looking For:

  • Relevant university degree required
  • Proven experience working in operations and/or finance, preferably for a US NGO
  • Experience with financial analysis, accounting, bookkeeping and financial management
  • Budget development experience
  • Familiarity with Internews finance and administrative systems a significant asset
  • Demonstrated interpersonal skills including diplomacy, tact and the ability to negotiate
  • Excellent communication skills; diplomatic in communications with high-level executives, management team, and staff at all levels
  • Proven ability to set priorities and manage time effectively
  • Proven analytical and problem-solving ability
  • Proven ability to work both independently and as an effective team member
  • Proven ability to prioritize and handle multiple ongoing assignments
  • Advanced Microsoft Office Suite skills and experience with scheduling programs, email and internet, Excel
  • Familiarity with ERP systems, SalesForce, and other platforms/databases
  • Superior analytical, organizational and writing ability
  • Ability to handle sensitive and confidential information with sound judgement, tact and discretion
  • Ability to meet tight deadlines and work with minimal supervisoin
  • Exceptional multi-tasking and follow-through sklls
  • Experience preparing expense reports and tracking budgets

How to Apply

To apply, please submit CV and optionally a cover letter via our Careers page. Please note: applications submitted via email will not be considered.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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