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5 Nov 2019

Full-Time Secretary Senior – STEM – Posted by Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a full-time, permanent classified Secretary Senior to provide clerical and general office support to faculty and administrators for the Mathematics division, ensuring consistent unit-wide operations. Additionally, this position provides reception duties to assist students and the general public. This position reports to the Unit Operations Manager of the Science, Technology, Engineering and Math (STEM) unit. This position works Monday – Friday, 8am – 5pm.

Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply. Clark College does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in its programs and activities. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, goals, and objectives of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance diversity and equity on our campus and in our community. Questions regarding the College’s Affirmative Action Policy may be directed to the Director of Human Resources, (360) 992-2105.

Job Duties and Responsibilities:
• Provide technical and clerical support to the faculty in the Mathematics Division. Coordinate the daily operations of the division to ensure goals are met.
• Serve as receptionist for the Mathematics division, assisting students, faculty, staff, and the general public regarding various issues including added and cancelled classes, providing information to students regarding registration process, grade appeals, late registration, classroom issues and course information.
• Furnish clear and accurate information on college policies/procedures relating to students, employees and the community.
• Use electronic and manual processes to initiate purchase requests, invoice vouchers, work order requests, key requests, personnel action forms, travel requests and travel expense vouchers.
• Requisition classroom supplies and other instructional materials.
• Schedule meetings; reserve rooms using 25Live software.
• Taking and transcribing minutes/notes at department meetings.
• Email students regarding class cancels and changes prior to the beginning of the quarter.
• Receive and distribute mail, packaged freight, and other materials. Assign mailboxes.
• Compile quarterly faculty schedules and office hours.
• Conduct research and make recommendations regarding equipment and product purchases.
• Arrange for equipment maintenance and repair. Report potential or existing health and safety hazards.
• Update and maintain division syllabi electronic files.
• Establish, revise, and maintain electronic and manual records and files.
• Maintain, monitor, reconcile and initiate corrections for department budget as well as specified Foundation accounts.
• Monitor faculty development expenditures for department faculty and office expenditures as necessary.
• Assist in coordination of the quarterly student evaluation of faculty process and distribute results in a timely manner
• Work with new faculty to determine e-mail, voicemail, key, copier code, and computer requirements and any other orientation needs identified – prepare necessary paperwork and follow-up to ensure needs are met.
• Perform other duties as assigned.

Position Requirements and Competencies:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
• Education: high school graduation or equivalent.
• Experience: two years of increasingly responsible office experience.
• Computer Skills: proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, SharePoint, and specialized database systems or comparable software/systems.
• Customer Service: provides service that consistently meets or exceeds the needs of students, colleagues, and the community. Builds and maintains internal and external customer satisfaction with the services offered by the college.
• Interpersonal Communication and problem solving: effectively builds and maintains strong relationships with a variety of diverse people and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
• Self-directed: ability to produce accurate and timely work with minimal supervision
• Critical Analysis Skills: exhibits ability to identify issues and offer alternative solutions; informs supervisor of problems and identifies issues and alternative solutions.

Job Readiness/Working Conditions:
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• As a condition of employment, this position requires a background check be conducted on applicants prior to hiring.

Starting Salary: $2,717/month Range: 35 Code: 100T
Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

Application Deadline:
Required application materials must be completed and submitted online by 3 p.m., November 13, 2019.


• Clark College online application
• Current resume
• Responses to the supplemental questions included in the online application process

Clark College Human Resources
November 4, 2019

How to Apply

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Job Types: Full-Time.

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