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4 May 2021

Full-Time Secretary Senior – Science, Technology, Engineering & Math (STEM) – Posted by Vancouver, Washington, United States

Job Description

Can you create and maintain a welcoming and supportive environment with diverse multicultural, socioeconomic, and academic backgrounds? Are you excited to work with a diverse student population, where one-third are students of color? If these questions resonate with you, then we invite you to consider joining our team. Clark College is currently accepting applications for a full-time, permanent classified Secretary Senior for the STEM Unit.

We welcome applicants with the ability to work effectively and collaboratively with students and colleagues from diverse backgrounds in an urban campus climate that is striving to advance all aspects of equity. This includes but is not limited to race, ethnicity, religion, ability, age, gender identity, and sexual orientation. Primary responsibilities include providing Secretary Senior support for instructional departments within the Science, Technology, Engineering and Math (STEM) Unit.  This position independently plans, organizes, and prioritizes work and has frequent contact with clients, staff members, students, faculty and the general public. Currently this position provides direct support to the Physical Science, Life Science, and Engineering Divisions.  This position will report to Unit Operations Manager.

At Clark, we value equity, diversity, and inclusion. We have not always gotten it right, but are committed to growing, learning, and supporting our employees. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Darcy Rourk, Interim Vice President of Human Resources, 360-992-2119,, 1933 Fort Vancouver Way, Baird 012, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Job Duties and Responsibilities:

Work collaboratively with Division Chairs and Department Heads.

Serve as the point of contact for faculty, staff, students, and the public as it relates to the Physical Science, Life Sciences, and Engineering Divisions.

Assist new faculty with campus orientation and set up of services.

Prepare pertinent travel requests and authorizations for faculty travel and field trips.

Prepare goods and services, equipment, and supply requisitions and monitors par levels.

Track faculty leave and processes payment for faculty substitutes.

Gather and archive quarterly syllabi and student evaluation summaries as well as other academic records.

Track all departmental budgets and expenditures, monitor account balances, prepare petty cash reimbursement requests; maintain department procurement cards and track purchases and initiate work orders as needed.

Contact students regarding class cancellations/adds/changes.

Assist Division Chair and/or other division faculty as requested with special departmental events; obtaining supplies/refreshments; organizing logistics such as room/space reservations; signage, etc.

Take notes and department, leadership, and unit meetings.

Pull reports and statistical data, such as enrollment and/or class rosters, etc.

Perform related duties as required.

Position Requirements and Competencies:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

High school graduation or equivalent

One (1) year experience working in an office setting

Experience using Microsoft Office Suite, including MS Word, Excel, Access, PowerPoint, and Outlook (or comparable software/systems)

Ability to effectively coordinate and organize work including the ability to prioritize and manage projects and work independently

Ability to be self-directed and handle details accurately

Job Readiness/Working Conditions:

Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.

The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.

This position is represented by Washington Public Employees Association.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.


Starting Salary:    $2,799/month                      Range:  35                           Code:  100T

Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

Application Deadline: 

Required application materials must be completed and submitted online by 3 p.m., May 11, 2021.



Clark College online application

Current resume

Responses to the supplemental questions included in the online application process

Please describe how you how you have implemented practices and/or participated in initiatives that promote racial and cultural equity.


Please apply online at

How to Apply

Please apply online at

Job Types: Full-Time.

Job expires in 16 days.

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