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24 Aug 2021

Full-Time Sales Assistant

HarperCollins Canada and Harlequin – Posted by Harpercollins Toronto, Ontario, Canada

Job Description

Company: HarperCollins Canada
Date: August 24, 2021
Job Title: Sales Assistant
Department: Sales
Reporting To: Senior Sales Director
Status: Regular Full Time
Location: 22 Adelaide Street West, Toronto (currently working remotely but will need to commute to the office when it reopens)

We celebrate and support the differences that make each of us unique, striving to create a welcoming workplace that ensures everyone has a voice and are able to do their best work. We welcome all applicants, including those who identify with groups that are traditionally underrepresented in the publishing industry including, but not limited to, Black, Indigenous, and people of colour, and members of the LGBTQIA2S+ community, and persons with disabilities.
Join us and share your story.

Job Summary:
Under the supervision of the Senior Sales Director, the Sales Assistant will provide support for the Costco sales team, help create and maintain print and online catalogues for Edelweiss and BookManager, and implement operational sales support for Usborne.

Duties and Responsibilities:
• Costco Sales Support (50%)
o Assist in the creation of bi-monthly buying grids (adult, mass market, kids and online)
o Maintain confirmed main buying grid
o Request and approve spec sheets
o Attend weekly meetings with HCC team, MONTAGE, WHS
o Support with title presentation at Costco H/O
o Assist with the Costco ad-coordinate with marketing
• Edelweiss (15%)
o Assist in the building of seasonal Edelweiss catalogues and launch catalogues
o Audit images and bibliographic data as needed
• Usborne support (20%)
o Update Usborne comp list in grid for Usborne salesperson each season
o Placing orders for Usborne product: Look at history of titles in SPS, recommend stockups to Usborne contacts
o Recoding Usborne product as necessary
o Placing orders for Usborne reprints
o Initiate loading process for Usborne data
o Tag enhanced content for Usborne ONIX (created by US metadata analyst using JDE)

• BookManager (15%)
o Create seasonal BookManager catalogues
o Update Add-On catalogues
o Upload cover and interior images seasonally and on request
o Audit images and bibliographic data
o Serve as BookManager contact for troubleshooting
o Liaise with Nadeena Hussain and Hugh Davidson to troubleshoot data discrepancies for Pubstock

• 1 – 3 years of experience in publishing
• Post-secondary education in a related field
• Publishing Program Certificate would be an asset
• Knowledge of Canadian publishing industry
• Attention to detail
• Proficient with Microsoft Office applications
• Creativity, enthusiasm, and a love of books
• Able to multi-task, determine priorities, and remain cool under pressure
• Must have excellent phone and computer skills
• Strong written and oral communication skills
• Must be results driven, and take appropriate steps to achieve goals while taking ownership of situations as needed
• Proven ability to deliver timely, accurate work product and demonstrate good follow up and follow through

How to Apply

What's in It For You? • The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books • Summer Hours from late May to early September • Hybrid model, flexible start/stop times • Paid time off days and vacation allotment, starting at three weeks (prorated based on start date) • Flexible benefit plans to fit your needs and pension matching • Various virtual social activities to keep you connected – we love trivia! • Virtual author events and access to discounted books • Working with passionate people! About HarperCollins Canada and Harlequin Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages. Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe. External applicants are asked to apply on our website ( HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance. We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

Job Categories: Equal Opportunities. Job Types: Full-Time.

Job expires in 21 days.

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