Full-Time Project and Communications Coordinator
If you would like to be a part of a community that enjoys a beautiful 400-acre campus with park-like settings, supports world-renowned research, teaching, and outreach, or assists students to become successful citizens, consider a career with Oregon State University (OSU).
OSU Ecampus is seeking a Project and Communications Coordinator (administrative program specialist) to join our team!
Oregon State Ecampus is a growing, innovative, and collaborative organization with a commitment to providing high-quality online degrees and programs. Ecampus makes OSU’s exceptional learning experiences available to students throughout Oregon and around the world. OSU Ecampus is a leader in national online education, our online bachelor’s program is currently ranked #4 in the nation by U.S. News & World Report and has ranked in the top 10 for seven consecutive years.
About the position:
The Project and Communications Coordinator assists the Executive Director of Academic Programs and Learning Innovation in managing relationships with college partners and leadership to help ensure the continual improvement of the large portfolio of Ecampus programs and the success of Ecampus quality assurance initiatives.
This position will facilitate collaboration and continuous improvement of Ecampus programs by providing project management and communication support for the Executive Director and the program management team. Ecampus values the use of accurate data to drive strategic planning and decision-making; in this position, you will assist with compiling and summarizing data into actionable reports for Ecampus personnel, academic program leaders, and staff members involved in Ecampus program management. The data and reports will be used to inform stakeholders of program strengths, weaknesses, and areas of opportunity. Additionally, this position will help communicate standards and policies, such as those relating to quality assurance and compliance with state and federal regulations and university policies.
Oregon State University and OSU Ecampus maintain and enhance a collaborative and inclusive community that is dedicated to equity and equal opportunity. All employees of the division are responsible for ensuring that these commitments are achieved. This position directly contributes to those goals by learning and applying best practices in communicating with diverse audiences as a representative of Ecampus administration.
Job duties include:
- Collects program-related data from a variety of sources for the large portfolio of Ecampus programs to assist in monitoring program strengths, weaknesses, and progress toward shared goals.
- Provides data collection, coordination, and submission of program certifications (such as Quality Matters program reviews and Ecampus contributions to internal academic program reviews).
- Manages multiple complex award nominations packages for internal and external awards.
- Uses databases and systems such as CORE, Banner, Salesforce, and other sources to collect accurate program-related data.
- Creates executive communications to accurately, ethically, and concisely communicate key program metrics for Ecampus personnel and academic program personnel, and other stakeholders.
- Drafts explanatory, informational web content and other documentation for academic program leadership and staff relating to quality assurance, compliance with standards, policies, and laws.
- Responds to routine inquiries from Ecampus personnel and academic partners regarding program information.
- Verifies and tracks changes in program course development plans and program curriculum changes.
- Assists in creating and updating data dashboards for Ecampus leadership regarding key program metrics.
- Ongoing professional development relating to job duties.
- For full details and more information go to https://jobs.oregonstate.edu/postings/109392
- Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
- Demonstrated success managing complex projects with multiple contributors
- Demonstrated success in managing multiple projects with competing deadlines
- Demonstrated experience with project management tools and systems
- Experience interpreting policy and regulations
- Familiar with the collection, analysis, and interpretation of data
- Experience with accessing and using databases and data sources
- Outstanding communication skills, both oral and written
- Demonstrated proficiency with MS Suite (i.e., Outlook, Excel, Word, etc.) or similar software applications
- This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
- Associate’s degree in a communications-related field or three years of professional experience in a position requiring frequent and formal written communication, such as annual reports, business letters and formal email correspondence, and public website content
- Familiarity with creating data visualizations
- Demonstrated success in working with diverse people
OSU is committed to a culture of civility, respect, and inclusivity. As an Affirmative Action/Equal Opportunity employer, OSU values diversity in our faculty and staff regardless of their self-identity; to that end, we particularly encourage applications from members of historically underrepresented racial/ethnic groups, individuals with disabilities, veterans, women, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
- Medical coverage – Employer contribution toward CORE benefits (medical, vision, dental, employee basic life). Optional spouse/domestic and dependent coverage.
- Vacation leave (8-18 hours/month based on years of service), sick leave (8 hours/month), personal days (24 hours/year), and 9 paid holidays
- Oregon Public Service Retirement Plan (OPSRP)
- Health Engagement Model
- Disability insurance
- Long-Term care insurance
- Flexible Spending Accounts (FSAs)
- Life insurance. Optional employee & spouse/domestic partner coverage.
- Parental or family medical leaves
- Employee Assistance Program
- Orange rewards for 10% discount at all university restaurants
- Professional development opportunities
- College savings program
- Free access to Care.com
- Cell phone provider discounts available at AT&T, Verizon, and T-Mobile/Sprint
- Reduced tuition rates for you or your dependents/spouse/domestic partner
- And more!
Pay rate: $17.14/hour – $25.84/hour, typically, the starting salary is at the lower end of the salary range.
Job type: Full time, classified staff position
Work schedule: Typical work week, Monday – Friday, 8:00 am – 5:00 pm
Location: Corvallis, OR. A hybrid work schedule may be offered.
How to ApplyHow to apply: If you meet the qualifications and are excited about the opportunity to work with a mission-driven organization please submit an application using the link - https://jobs.oregonstate.edu/postings/109392 Closing date: 11/18/2021
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