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15 Nov 2022

Full-Time Program Support Supervisor – Tenure Support – Office of Instruction

recruitment@clark.edu – Posted by recruitment@clark.edu Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a full-time, permanent classified Program Support Supervisor in the Office of Instruction

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

 

JOB DUTIES AND RESPONSIBILITES:

  • Transcribe and post detailed minutes to serve as the official record for Tenure Review Committee meetings.
  • Provide clerical support for assigned meetings, including set-up, minute taking, and scheduling/making room reservations for meetings with faculty, administrators and students within strict contractual timelines.
  • Track all contractually required evaluative components of the process for each committee, ensuring all materials are submitted, recorded and posted in compliance with the established deadlines outlined in the CC/AHE Faculty Contract and Washington State statutes.
  • Address questions and concerns; assist committees with SharePoint logistics; serve as a program expert for tenure review committee members.
  • Maintain clear communication with members of the tenure support office, the Office of Instruction and the college community, following professional standards of email, phone, and office etiquette.
  • Create and maintain accurate and consistent files, including annual audits of electronic (SharePoint) and paper portfolios.
  • Maintain accuracy and confidentiality of all tenure review process records, files and communications in compliance with institutional policies and state statutes.
  • Support the Faculty Excellence Committee with applications/documentation, agendas, meeting minutes, and processing notifications.
  • Prepare, capture and distribute student evaluations from EvaluationKit within the established timelines.
  • Assist with updating and maintaining the online tenure review committee and process handbook.
  • Assist with tenure committee and other trainings.
  • Work collaboratively with other offices and individuals across the college.
  • Provide additional support for special projects as assigned, such as tenure reception planning.
  • Perform related duties as assigned.

 

WHAT WE OFFER:

  • A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
  • McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
  • Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
  • Campus bookstore offers snacks, apparel, and specialty supplies.
  • On-campus childcare.
  • Gym and recreation facilities.
  • Clark promotes wellness with a variety of different workshops and events.

 

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

  • Education: High school graduation or equivalent OR an Associate’s Degree.
  • Diversity: Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • Experience: Demonstrated experience in office OR administrative support work. Experience taking detailed meeting notes; formal minutes experience and laptop or tablet.
  • Computer Skills: Experience using MS Word, Outlook, SharePoint and Excel (or comparable software/systems). Ability to learn and utilize new technology. Minimum typing speed of 45WPM, with 55+WPM preferred.
  • Interpersonal Communication: Effectively build and maintain collaborative relationships within the office and across the college.
  • Problem Solving Skills: Demonstrate the ability to apply critical thinking and generate solutions when navigating challenging situations.
  • Confidentiality: Maintain strict confidentiality in accordance with tenure office standards.
  • Coordination and Organizational Skills: Effectively organize, prioritize and manage workflow to meet contractual deadlines and ensure smooth tenure process operations.
  • Self-directed: Demonstrate the ability to produce accurate and timely work with minimal supervision; seeks and acts on opportunities to improve, streamline, and re-invent work processes and is receptive to new ideas.
  • Customer Service: Provide accurate and consistent service in supporting faculty, administrators, students, and staff.
  • Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.

 

JOB READINESS/WORKING CONDITIONS:

  • Must have a valid driver’s license and reliable transportation to attend meetings held at satellite locations.
  • Ability to work effectively and in a professional manner in a fast-paced work environment.
  • Ability and willingness to learn college-wide systems and how they interface with the Office of Instruction.
  • Ability and willingness to effectively manage multiple tasks with competing priorities.
  • Ability and willingness to work a flexible schedule to attend meetings that may start before 8:00 a.m. or end after 5:00 p.m.
  • Ability to maintain positive working relationships and appropriately navigate high-pressure situations.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
  • This position is represented by Washington Public Employees Association.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

SALARY/BENEFITS:

Salary Range: $3,321-$4,425/month | Step A-L (commensurate with qualifications and experience) | Range: 41 | Code: 107P

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

 

APPLICATION DEADLINE:

Required application materials must be completed and submitted online by 3 p.m., December 6, 2022.

 

REQUIRED ONLINE APPLICATION MATERIALS:

  • Clark College online application
  • Current resume, with a minimum of three (3) references listed
  • Cover letter describing background and experience related to qualifications and responsibilities of the position
  • Responses to the supplemental questions included in the online application process

 

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call (360) 992-2105.

 

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

 

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

 

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

 

CORRECTIONS OR EXTENDED NOTICES

Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

 

 

Clark College Human Resources

November 15, 2022

22-00150

How to Apply

Please apply online at www.clark.edu/jobs.

Job Types: Full-Time. Job Tags: Clark College, College, Education, office, program support supervisor, Supervisor, and Support. Salaries: 40,000 - 60,000.

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