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21 Apr 2022

Full-Time Program Manager, Academic Affairs

California College of the Arts – Posted by samantha San Francisco, California, United States

Job Description

Program Manager, Academic Affairs


San Francisco

Under the supervision of the associate provost for educational effectiveness, the program manager for Academic Affairs provides leadership, support, management, and coordination in key areas of Academic Affairs, including program management of the Upper-Division Interdisciplinary Studio program, project management, institutional research, minor programs administrative support, assessment, budgeting, communications, and committee operations.

The manager provides direct support to the associate provost and the director of institutional research on a range of projects and initiatives. This is an excellent opportunity for someone interested in working in academic affairs leadership, institutional research, and program management.

The AA Program Manager works independently as well as in partnership with staff and faculty across the college to ensure effective operations in these areas. Job responsibilities are project-driven and varied, adjusting periodically dependent on the needs and opportunities of the Academic Affairs division.


UDIST Curriculum Support and Management – 25% of time

• Serves as primary contact/staff point-person for Upper Division Interdisciplinary Studio (UDIST) programming, including providing general management, budget management, and administrative support for this college-wide curricular requirement.

• Coordinates UDIST proposal and review processes, including supporting faculty preparing and submitting proposals, orienting Curriculum Committee to the review software (Submittable) and review format, and collating final decisions.

• Coordinates with associate provost to plan and maintain the UDIST course schedule; ensure scheduling accuracy.

• Works with students, faculty, and staff to identify and solve problems, manage enrollment, and facilitate UDIST program functions.

• Works with the associate provost to organize and schedule program meetings as well as attend and participate as needed.

• Maintains program files and assists in program assessment efforts.

• Acts as a liaison with other academic programs, studios, and departments and offices on behalf of the UDIST curriculum and schedule.

• Ensures relevant web resources are updated.

Academic Administration – 25% of time

• Provides administrative and project support to the associate provost.

• Provides administrative support for implementation and utilization of the Workday platform.

• Evolves and maintains Academic Affairs web presence and assists with other communications initiatives.

• Acts as a liaison with other academic programs and college departments and offices on behalf of Academic Affairs.

• Represents Academic Affairs issues and concerns in meetings and committees as needed.

• Provides limited support on behalf of Academic Affairs to the coordinator of the Ecological Practices & Computational Practices minors to ensure timely posting of curricular offerings, etc.

• Acts as a resource for staff, faculty, and students regarding Academic Affairs policies and procedures.

• Provides limited administrative support to select faculty committees.

• Provides flexibility and responsiveness to opportunities or emergent needs of Academic Affairs leadership.

Institutional Research – 25% of time

• Assists the Office of Institutional Research with gathering, preparing, and summarizing institutional data to support internal and external reporting requirements.

• Assists with the preparation of standard reports and surveys for both internal and external use.

• Assists with data validation procedures to improve data integrity.

Annual Curriculum Review, Assessment, and Accreditation Support – 15% of time

• Supports annual curriculum review process, including scheduling meetings, process guidance and documentation, and archiving of changes for programs meeting.

• Assists associate provost in Academic Affairs’ oversight of college-wide assessment efforts and in academic programs, including preparing and distributing year-end reporting templates, reminders to programs, and tracking report completion.

• Provides administrative support related to WASC/NASAD accreditation.

• Provides support for other assessment efforts and projects.

Budget Management – 5% of time

• Manages and tracks the associate provosts’ and Upper Division Interdisciplinary Studio (UDIST) program budgets; coordinates with associate provosts on annual budget requests and planning.

• Manages reimbursements and disbursements pertaining to faculty travel, curriculum, and professional grants and associated vendor invoices.

• Ensures compliance with Business Office policies and procedures.

Select Student Awards and Activities – 5% of time

• Manages student travel awards, including coordinating the review committee and its review of applications.

• Coordinates the All-College Honors award process


• Ability to manage multiple tasks and priorities, often with numerous interruptions, with attention to detail

• Experience working with diverse groups of people in a culturally competent manner to achieve results

• Ability to work both independently and collaboratively as part of a team

• Enthusiasm for supporting faculty, students, and staff colleagues in navigating college policies and processes

• Ability to think proactively to improve processes, systems, and policies

• Proficiency in MS Office Suite and/or G-Suite tools

• Experience managing budgets

• Excellent oral and written communication skills

• A bachelor’s degree or equivalent experience

Preferred Qualifications

• Project management experience or training

• Experience working in a college or university

• Experience with spreadsheets and preparing data to inform decisions

• Background in a field in Arts or Design

• Experience with event/meeting/course scheduling

• Experience with assessment in education

• Familiarity with the Workday platform


• The compensation for the position is $27.82 per hour.

• CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here:


• CCA considers a full-time work week to be 37.5 hours per week.

Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to with any questions.


San Francisco

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.


Please address any questions to

To apply, visit

Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.

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