Job Description

Clark College Workforce Education Services (WES) department is currently accepting applications for a full-time, project classified Program Coordinator. This position is a grant-funded position; continuation is dependent upon annual renewal of grant funding. The Program Coordinator position is expected to be hybrid (on-campus three days per week with an option for hybrid/remote work a maximum of two days per week).

Emergency Grants: The successful candidate is responsible for coordinating the online Emergency Grant Application, including monitoring of the application, reviewing application submissions, providing triage to other programs, authorizing funding, maintaining records for tracking and reporting, and serving as the program point of contact.

Basic Food Employment & Training (BFET): The successful candidate is responsible for overseeing BFET Progress Reporting via Canvas and BFET email, including reviewing student requests for funding/support, monitoring progress report submissions, providing triage to relevant WES Program Specialists, maintaining records for tracking and reporting, and serving as a program point of contact.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Plan, coordinate, and promote Emergency Grant outreach efforts for students & staff; acting as point of contact.
• Understand rules and regulations of available Emergency Grants.
• Work with college partners to update and execute the online Emergency Grant Application each term.
• Monitor applications for required information, provide outreach to students who may need to submit additional documentation.
• Review Emergency Grant Applications and authorize funds for disbursement, per grant guidelines.
• Project usage, track, and monitor expenditures of available emergency grants.
• Coordinate Emergency Grant Committee.
• Coordinate Progress Reporting as part of the BFET program, through Canvas, email correspondence, and the state EJAS system.
• Monitor and review student requests for funding and/or support through Canvas and email, providing appropriate outreach to students and triage to staff.
• Record BFET Progress Reporting and follow-up through the state’s EJAS system.
• Assist with program outreach efforts, maintaining accurate records.
• Prepare reports per college and state requirements.
• Maintain accuracy in record keeping.
• Provide excellent student service.
• Successful completion of required training for the BFET program (FERPA, Civil Rights, Fraud Abuse)
• Support WES program student and community outreach efforts through calling campaigns, info sessions, and workshops designed for student recruitment and retention.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High School Graduation or equivalent.
• Experience working with vulnerable populations or students in crisis.
• Computer Skills: Experience using a variety of software applications; Microsoft Office Suite, web design software applications, and database applications.
• Communication Skills: Excellent oral and written communication skills; ability to compose and appropriately format written correspondence and reports.
• Record Keeping/Accuracy: Experience maintaining consistent and accurate records.
• Organizational Skills: Demonstrated ability to manage multiple projects with competing priorities.
• Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.

JOB READINESS/WORKING CONDITIONS:

• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• Ability to work independently and also collaborate and work well within a team.
• Ability to manage and project budgets.
• Ability and willingness to work in a busy and service-oriented environment.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS: 

Salary Range: $3,096-$4,117/month | Step A-M (commensurate with qualifications and experience) | Range: 38 | Code: 107N

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver..

APPLICATION DEADLINE: 

Required application materials must be completed and submitted online by 3 p.m., March 15, 2023.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed
• Cover letter describing background and experience related to qualifications and responsibilities of the position
• Responses to the supplemental questions included in the online application process

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call (360) 992-2105.

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources

March 8, 2023

23-00013

How to Apply

Job Types: Full-Time.

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