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2 Sep 2022

Full-Time Program Assistant III-International Programs

LWTechHR – Posted by LWTechHR Kirkland, Washington, United States

Job Description

Program Assistant III-International Programs

Lake Washington Institute of Technology

Salary: $3,480.00 – $3,889.00 Monthly

Job Type: Full-time

Job Number: 23C001

Location: Kirkland, WA

Department: Instruction

Closing: Continuous

SUMMARY OF RESPONSIBILITIES

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math.

LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo. https://www.lwtech.edu/about/our-story/mission/

LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

Summary:

Coordinate admissions activity and monitoring with the dean and assistant director. Distribute and follow through daily on several diagnostic reports related to student admissions.Handle the quarterly enrollment of international students into health care plan and process invoice for payment. Coordinate and process admission documents to confirm receipt and authenticity. Assist the office in maintaining adequate records for all foreseeable audit purposes in line with both federal and state guidelines, and office procedures. Work to uphold compliance with FERPA, SEVP regulation, internal controls, student records database security and access, and security of all student records. Coordinate running and distributing various jobs and reports from Radius and/or ctcLink. Clear understanding of professional admissions standards, in line with bodies such as NAFSA and NACAC. The individual in this position should understand and be able to apply the above listed principles to a variety of concerns and decisions that need to be made on daily operations. Independent decision-making based on sound judgment is required. Supervision is general, with the person exhibiting routine self-motivation and consistently reliable follow-through on all tasks. Supervisor does review results of this position’s projects.

The person is responsible to help ensure that all actions taken on student records are documented clearly to the expected standard, namely that at any time in the future, it will be clear what action was taken, why, when, and by whom, along with any other details. This

position may assign or direct work activities of employees of lower classification; determine priorities as necessary and check processes and completed work for accuracy. Review admission applications and confirm all required documentation has been submitted. Respond to and track inquiries. Provide admission and inquiry management support to International Programs and Global Education using independent judgment; interpret and

apply rules and procedures in specialized enrollment functions. Accumulate specialized enrollment data from source documents and verify for accuracy. Prepare admissions and enrollment analysis reports as required. Input data and maintain information in software

and technology systems and applications appropriate to the operations and service delivery. Work is normally performed under general supervision. This position reports to the dean of international programs and global education.

ESSENTIAL FUNCTIONS

• Accurately enter, monitor, and report admissions and perform related tasks consistent with office procedures, college policies and state/federal requirements. Determine authenticity of application materials.

• Ensure that all admission and enrollment record changes are documented so that at any future time it is clear what was done, why, when, and by whom

• Input and maintain data and functionality of and provide office support for various technology applications, systems and software, including Radius, ctcLink, web services, and website information.

• Receive and respond to inquiries and complaints tactfully and constructively; research and compile required information for response

• Prepare reports to dean of international programs and global education, including but not limited to management of the quarterly list of incoming students, incomplete application, and other reports that help maintain accurate system information

• Assist dean with processing reduced course load and vacation forms.

• Coordinate quarterly list of students enrolling in contracted health care plan and reviewing documents of those requesting a waiver. Provide updated quarterly list to insurance company and process invoice for payment.

• Prepare and review entries and documents prepared by others to insure accuracy

• Review and help maintain departmental Web site and information flowing from office into college Web sites

• Helps maintain security of passwords, keys and system access.

• Support and direct work activities of assigned employees of lower classifications, including workstudies and temporary employees, assisting with scheduling, lunch and break relief, etc.

• Regular and satisfactory attendance and punctuality

• Other duties as assigned

QUALIFICATIONS

• Associates or Bachelors degree in related field preferred

• Previous experience with the state community and technical college student services, registration system, or international programs and/or three or more years comparable work experience preferred

• Knowledge of the field of international students, admissions, and registration sufficient to perform thoroughly and accurately the full scope of responsibility as listed above

• Knowledge of and experience with computerized enrollment/student records systems

• Ability to balance broad principles with careful attention to detail, and to apply broad principles to new situations in exercising excellent judgment and initiative

• Excellent customer service skills and orientation; interpersonal skills; good oral and written communications skills

• Excellent organization and multitasking skills with the ability to use independent judgment to solve problems

• Due to the diversity of the international student population, we encourage applicants who are multilingual

SUPPLEMENTAL INFORMATION

Pay, Benefits & Work Schedule

Initial salary placement is $3,480-3,889 per month DOQ; salary placement for current classified employees is per the classified bargained agreement. Medical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 12 days (up to 23 days) per year. We also offer 13 paid holidays effective upon employment and 4 paid personal days after successful completion of the probation period. Full time, classified employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit://lwtech.edu/about/human-resources/benefits/

Required Online Application Materials

• Online application

• Current resume

• Cover letter

• Responses to the supplemental questions included in the online application process

To be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.

Conditions of Employment

• Proof of COVID-19 vaccination status or documentation of eligibility for a reasonable accommodation under a religious or medical exemption

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checks

Physical Requirements

Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

EEO Statement

Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park,

Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

Jeanne Clery Statement:

Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years.

LWTech’s Annual Safety Report (ASR) is available online at //www.lwtech.edu/about/campus-safety/.

To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

To apply, please visit https://apptrkr.com/3419108

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How to Apply

To apply visit https://apptrkr.com/3419108

Job Types: Full-Time.

Job expires in 4 days.

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