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12 Apr 2022

Full-Time Program Assistant

Generation Hope – Posted by Generation Hope Washington, District of Columbia, United States

Job Description

Job Title: Program Assistant

Reports to: Director of Programming Job Status: Full time (40 hours/week)

Salary Range: $45,000 -$54,999

Application Deadline: May 16, 2022

Starting: July 5, 2022

About Generation Hope:

Generation Hope is a nonprofit organization with a mission to ensure all student parents have the opportunities to succeed and experience economic mobility by engaging education and policy partners to drive systemic change and providing direct support to teen parents in college as well as their children through holistic, two-generation programming. To date we have provided over $1 million in tuition
assistance, supported 275 teen parents in college, celebrated more than 100 degrees earned through our program, and built relationships with 20+ two and four-year institutions around the DC Metro region as well as other institutions across the country. For more information, please visit: www.generationhope.org.

We are one of the “best non-profits in the region.” Read below to learn why.

By joining our team, you will be working for an organization named “one of the best nonprofits in the Washington, DC region” by the Catalogue for Philanthropy. Not only do we live out and operationalize our values, we have done the work to create a culture that truly supports every member of our staff. The best part of our organization is the people, from the families we serve to the team we have deliberately cultivated. We strive for excellence while understanding the most valuable asset that we have is our people. We celebrate diversity in all of its forms, including thought, professional and lived experiences, race, gender – even taste in music. If this sounds like a mission and work environment you would like to contribute to and grow with, please consider joining our team. The Program Assistant is responsible for supporting the administrative functioning of the Program team and will work closely with the Director of Programming as well as the Program Managers.

Primary Responsibilities:
Administrative Support:
● Research and connect with potential community partners, and maintain Generation Hope’s Repository of Resources, ensuring that resources are accurate and up to date.

●Draft monthly e-newsletters for Scholars, Sponsors, Resource Families, and alumni.
● As requested, support program staff with research on resources, college policies, government benefits, etc.
● Post resources and information to the Scholar and Sponsor Facebook pages.
● Assist with program database management including data cleanup, ensuring that data is consistent across all databases, etc.
● Assist with recruitment of new Scholars and mentors, as needed.
● Support the planning and execution of events including scheduling, technical support, note taking, and pre/post emails.
● Research and maintain information about additional scholarships that Generation Hope Scholars can apply for.
● Work with the Operations team to support tuition payment and other processes to ensure smooth functioning and collaboration with the Program team.
● Work with the Operations team to manage the Sponsor pledge form completion and tracking and ensure that pledge forms align with planned tuition spending.
● Maintain information about opportunities for students at Generation Hope partner colleges and update case managers.

Program Support:
● Mental Health Program:
○ Track mental health sessions and assist with session follow-up.
○ Track and disaggregate data related to the mental health program.
○ Research and connect with potential partners for mental health services.
○ Support the Medicaid billing process.
○ Support the planning and execution of mental health group sessions.

● Next Generation Academy Program:
○ Manage the resource repository for children and connect with community partners.
○ Support the Early Childhood Manager in tracking Scholar and mentor engagement with Next Generation Academy requirements.

● Career Program:
○ Develop and maintain a repository of career resources for alumni.
○ Support overall administrative functioning of the career readiness program,
including data tracking, management, and disaggregation, management of the Career Corps volunteer program, etc.
○ Research job and internship opportunities to share with Scholars and alumni on a monthly basis and at the request of the College and Career Success Manager.
○ Support the planning and execution of Career Week and Career Exploration Days.
○ Support the management and execution of the Internship Fund.
○ Support College and Career Success Manager in planning and executing internship opportunities year-round.
○ Support the development of career readiness curriculum.

● Alumni Program:
○ Manage Generation Hope’s alumni database and ensure, to the greatest extent possible, that alumni contact information is up to date.
○ Track alumni engagement with Generation Hope.
○ Support the planning of alumni events and the activities of the Alumni Executive
Committee.

Event Support (once Generation Hope returns fully to in-person programming):
● Staff Generation Hope’s family-friendly study area in our office two evenings per week or one evening and a Saturday or Sunday afternoon per week so that Scholars can study and use computers/printers while children play.
● Attend evening or weekend events, such as Family Dinners, trainings, etc, assisting staff with facilitation, logistical support, and coordination as needed.
● Plan and execute at least 2 “Study Halls” per year with childcare volunteers and snacks for Scholars during final exams and track attendance data.
● Work with the Director of Programming to track usage of study area.

In-Kind Donation Support:
● Maintain an organized storage space. Take regular inventory of items in storage and discard items that are expired, not in good condition, no longer useful, etc.
● Manage the Fall and Spring Wishlist and holiday gifts program.
● Work with inkind donors to coordinate acceptance and drop-off of items, and to ensure that in-kind donation forms are completed accurately and in a timely manner.
● Seek out and manage laptop donations for Scholars, including testing laptops, installing software as necessary, tracking, etc.
● Manage and update online wish lists and ensure donors are thanked appropriately.
● In partnership with the Community Engagement team, work with groups to organize item drives and recruit in-kind donations.
● Support the organization and cleaning of childcare supplies after events.

Other:
● Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and participating in professional societies.
● Other duties as assigned.

WE ARE LOOKING FOR A HARDWORKING, INNOVATIVE, COLLABORATIVE INDIVIDUAL WHO THRIVES IN A FAST PACED ENVIRONMENT. THE SUCCESSFUL CANDIDATE WILL HAVE THESE QUALITIES/QUALIFICATIONS:
● Associate’s degree or equivalent combination of education and experience
● Extremely organized and detail oriented; can stay on top of many projects at once.
● Strong written communication skills
● Record-keeping and data entry skills
● Fantastic customer service ethic and high expectations for quality
● Motivated to take initiative and able to work independently as well as with a team
● Committed to racial equity with an understanding of the systemic issues contributing to poverty
● Willingness to adjust hours to accommodate the needs and schedules of Scholars
● Must be available for special events and trainings, which may occur on evenings and weekends
● Excellent office and computer skills. Proficiency in Microsoft Office and Google Suites is required.

● Able to establish and maintain cooperative professional relationships with colleagues, donors,
volunteers and the public
● Personal qualities of honesty, credibility, and dedication to the mission and values of Generation Hope
● Event planning experience a plus
● Bilingual (Spanish/English) a plus
● Personal and professional commitment to understanding and dismantling systemic and institutional racism

CANDIDATES MUST RESIDE IN WASHINGTON, D.C., VIRGINIA, OR MARYLAND BEFORE THE EMPLOYMENT START DATE.

Generation Hope provides full benefits, including 403(b), health, dental, and paid time off. More information about the benefits of working at Generation Hope can be found at generationhope.org/careers.

Generation Hope is an equal opportunity employer. Generation Hope will not discriminate on any basis prohibited by law, including marital status, personal appearance, sexual orientation, gender identity or expression, family responsibility, matriculation, political affiliation, race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding, or reproductive health decisions), age, national origin, genetic information, veteran status, and disability.

How to Apply

To apply, please complete the online application here: https://Generation_Hope.formstack.com/forms/apply_now. Please do not call.

Job Types: Full-Time.

Job expires in 6 days.

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