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26 Jul 2021

Full-Time Payroll Specialist

Premier Talent Partners – Posted by Premier Talent Partners Lafayette, California, United States

Job Description

Premier Talent Partners is seeking a Payroll Specialist to join our internal corporate team in Lafayette, CA. This person will be responsible for managing payroll for both internal and contract employees. This role processes, tracks and monitors all aspects of Payroll, including developing and updating systems and processes, documentation and ensuring compliance with local, state and federal laws.  The Payroll Specialist reports to the Finance Systems Manager and works closely with our Finance Manager, People Operations teams. If this sounds like a position you’d be interested in – read on!

PLEASE NOTE: During the application process, you will be required to create a profile in Premier’s talent platform. Once your profile has been reviewed, you will be matched with specific jobs.

Responsibilities:

  • Owns the Internal and External Payroll administration and processes
  • Perform all activities necessary to process payroll, including auditing timekeeping records for compliance with established standards, maintaining time and attendance records, documenting and updating procedures, bonuses and expense reimbursements
  • Manually enter time/hours for our VMS employees
  • Ensure payroll is produced accurately, timely and securely, process off-cycle payroll as necessary (one off final paychecks, manual checks etc)
  • Serves as the primary point of contact for client and candidate questions regarding payroll and timekeeping system
  • Live out Premier’s values of integrity, connection and care with all correspondence and service to our employees, both internal and external
  • Manage mass email communication to notify candidates and clients of pertinent payroll related news (ie. holiday scheduling and year-end expectations)
  • Update payroll procedures and workflows and maintain documentation of all on an ongoing basis
  • Works closely with the Benefits Manager for insurance and benefits reconciliations on a weekly basis
  • Manage W2 processing, distribution, and follow through with needed adjustments
  • Lead own professional development activities staying abreast of new trends and innovations in the field of payroll processing and time reporting. Stay informed of federal, state, and local regulations and related to wage and hour laws to ensure compliance
  • Develop individual OKRs/goals that align with and support team and company goals
  • Maintain consistent focus and meet and exceed daily, weekly, monthly and annual OKRs/goals. Meet with your team weekly to proactively review and report on progress, accountability, metrics and goals
  • Welcome and seek out consistent and regular feedback from leadership and your team to support the achievement of individual and team short term and high-impact goals. Provide feedback regularly to your team and manager
  • Responsible for collecting, forwarding incoming Mail in Lafayette, CA office
  • Manage and respond to all incoming EDD claims in a timely manner
  • Manage and respond to all Employment Verifications for Contract & Internal Workforce
  • Assist People Operations in monthly Form I-9 audit
  • Various special projects as needed

Qualifications:

  • Exemplary customer service with an empathetic, hospitable, and personable attitude
  • Able to independently and proactively anticipate the needs of the leadership team
  • Excellent prioritization skills to keep multiple projects and urgent needs running smoothly
  • Tech savvy and proficient with Gmail, Calendars, Google Business services, Excel
  • Strong written and verbal communication skills
  • Strong sense of urgency – quick to act and respond
  • Detail oriented and disciplined with a strong work ethic
  • Willingness to take ownership of work and ability to multitask effectively
  • Team player with enthusiastic and supportive attitude
  • Warm, personable phone presence
  • Empathetic and solutions-oriented with a problem solving mentality
  • Ability to lead and develop people
  • Alignment with Premier’s Culture and Values
  • Embraces coaching & feedback and able to apply feedback to improve performance
  • Reliable team player with positive, enthusiastic and supportive attitude
  • Curious and committed to innovation and continuous learning and growth
  • Flexible and adaptable in an environment of rapid growth and evolution
  • Self-motivated, self-responsible and self-accountable

Premier Talent Partners is a recruitment firm specializing in the areas of contract/temp, temp-perm, permanent, and payrolling needs across all industries, supporting equitable hiring nationwide.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.

How to Apply

TO BE CONSIDERED: Please email jobs@premiertalentpartners.com with your resume and a brief blurb about yourself/why you're interested in being considered for this role.

Job Categories: Equal Opportunities. Job Types: Full-Time.

Job expires in 28 days.

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